333.190 Inspection of purchased commodities; …

333.190 Inspection of purchased commodities; … State of Nevada Brian Sandoval Department of Administration Governor Purchasing Division 515 E. Musser St., Room 300 Jeffrey Haag Carson City, NV 89701 Administrator THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR AVIATION FUEL TRUCK INVITATION TO BID NO. 8448 F.O.B. Conservation and Natural Resources/Nevada Division of Forestry, State Headquarters, 2478 Fairview Drive, Carson City, NV 89701 Release Date: 05/02/16 Vendor Questions Due: 05/13/16 Deadline for Submission and Opening Date and Time: 05/31/16 @ 2:30 PM PT Requisition No. 706-27105 For additional information or to obtain a copy of this Invitation to Bid, please contact: Heather Moon, Buyer III (775) 684-0179 (TTY for the Hearing Impaired: 1-800-326-6868 and ask the relay agent to dial (775) 684-0179) See page 41, for instructions on submitting bids. Company Name: ____________________________________________________________________ Contact Name: _________________________________________Title:________________________ Address: __________________________________________________________________________ City: ___________________________________________ State: ___________Zip: ______________ Telephone (_____) __________________________ Fax (_____) ____________________________ E-Mail Address: _____________________________________________________________________ While there are no set asides in the State of Nevada or preferences for Minority Business Enterprise, Women Business Enterprise and Small Business, we encourage those vendors to compete for state business at every opportunity and we make every effort to contact these businesses when opportunities arise, therefore if it is your judgment that your business fits within these categories, please check appropriate boxes. Minority Owned Women Owned Small Business Page 1 of 51 Revised 05/2012 TABLE OF CONTENTS 1. PROJECT OVERVIEW ................................................................................................................................. 3 2. ACRONYMS/DEFINITIONS ........................................................................................................................ 3 3. ITEM SPECIFICATIONS .............................................................................................................................. 5 4. PAYMENT ..................................................................................................................................................... 40 5. BID SUBMITTAL INSTRUCTIONS .......................................................................................................... 41 6. BID SOLICITATION, EVALUATION AND AWARD PROCESS ......................................................... 42 7. TERMS AND CONDITIONS FOR PURCHASE OF GOODS ................................................................ 44 ATTACHMENT A.............................................................................................................................................. 51 ITB No. 8448 Revised 05/2012 Page 2 In accordance with NRS 333.350(1), a contract may be awarded for separate items, portions or groups of items in the best interest of the State, as required. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to, NRS 281A and the Governor’s Proclamation, which can be found on the Purchasing Division’s website (). 1. PROJECT OVERVIEW The purpose of this solicitation is to obtain competitive pricing for a one-time purchase of one (1) 1,000 gallon Aviation Fuel Truck for the Nevada Division of Forestry. As a condition of this award, vendor is required to deliver any vehicle(s) specified herein to any government entity using any award or contract that results from this solicitation through a licensed Nevada vehicle dealer, which will then be considered a joint submittal, or be a licensed Nevada vehicle dealer prior to the submission and opening date of the proposal pursuant to Nevada Revised Statute 482. Vendors must return two (2) copies of their entire bid document submission to State Purchasing. Failure to comply with this requirement could be grounds for non-acceptance of the bid. The awarded vendor shall accept full responsibility and liability in the transport of the agency’s vehicle, relieving the State of Nevada of any loss, liability or claim whatsoever incurred while the vehicle is in the vendor’s custody. Following delivery of the completed vehicle, the Nevada Division of Forestry shall thoroughly inspect the vehicle for total compliance with the specifications. Acceptance shall not be accomplished until said equipment is in exact compliance with all requirements as specified. 2. ACRONYMS/DEFINITIONS For the purposes of this Invitation to Bid, the following acronyms/definitions will be used: Awarded Vendor/ The organization or individual that is awarded and has an approved contract or purchase Contractor order with the State of Nevada for the goods identified in this Invitation to Bid. Bidder/Vendor Organization or individual submitting a bid in response to this Invitation to Bid. Division Department of Conservation and Natural Resources, Division of Forestry Free on Board to the destination. Requires the seller to, at its own expense and risk, FOB Destination transport the goods to the destination and there tender delivery of them in the manner provided in NRS 104.2503. See NRS 104.2319(1)(b); UCC 2-319(1). Goods As defined in NRS 104.2105, and as specifically identified in this Invitation to Bid. ITB Invitation to Bid. A written statement which sets forth the requirements and specifications of a contract to be awarded by competitive selection. See NRS 333.020(4). Lowest Responsible Person or firm (company/organization) that conforms in all material respects to the ITB No. 8448 Revised 05/2012 Page 3 Bidder/Vendor specifications within the invitation to bid and offers the lowest cost after all factors have been considered. See NRS 333.340 MSRP Manufacturer’s Suggested Retail Price Nevada Administrative Code NAC NOA Notice of Award NRS Nevada Revised Statutes Proprietary Any trade secret or confidential business information that is contained in a bid Information submitted on a particular contract. See NRS 333.020(5)(a); NRS 333.333. Public Record All books and public records of a governmental entity, the contents of which are not otherwise declared by law to be confidential must be open to inspection by any person and may be fully copied or an abstract or memorandum may be prepared from those public books and public records. See NRS 333.333; NRS 600A.030(5). Purchase Order Buyer-generated document that authorizes a purchase transaction. It sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller. When accepted by the seller, it becomes a contract binding on both parties; also called order. Subcontractor Third party, not directly employed by the vendor, who will provide goods and/or services identified in this ITB. This does not include third parties who provide support or incidental services to the vendor. Shall/Must/Will Indicates a mandatory requirement. Failure to meet a mandatory requirement may result in the rejection of a bid as non-responsive. Should/May Indicates something that is recommended but not mandatory. If the vendor fails to provide recommended information, the State may, at its sole option, either ask the vendor to provide the information or evaluate the bid without the information. State The State of Nevada and any agency identified herein. Trade Secret Information including, without limitation, a formula, pattern, compilation, program, device, method, technique, product, system, process, design, prototype, procedure, computer programming instruction or code that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by the public or any other person who can obtain commercial or economic value from its disclosure or use, and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. See NRS 600A.030(5). UCC Uniform Commercial Code ITB No. 8448 Revised 05/2012 Page 4 3. ITEM SPECIFICATIONS Unless otherwise specified in this ITB, reference to a specific manufacturer or a specific product or model in the bid specifications does not restrict bidders to that manufacturer, product or model. This method is used to indicate the functional requirements (e.g., type, design, characteristics, quality) of the article desired. Bids may be considered on other manufacturer’s products or other models determined by the Purchasing Division to be the functional equivalent of the product or model referenced. DESCRIPTION This bid solicitation is for the complete construction of (1) truck body and fuel tank to be designated as a "1,000 gallon Aviation Fuel Truck”, and when mounted to an appropriate cab and chassis, will be described as a Nevada Division of Forestry "1,000 gallon Aviation Fuel Truck.” This body will be installed on a diesel-powered cab and chassis of approximately 56.00" cab-axle measurement, with a 167" wheelbase, and the axle to the vehicle frame will be 73”. Use of the vehicle includes responding to emergency wildland interface incidents, natural disasters, and conservation project worksites that requires driving on extensive mountain roads and forest truck trails that will impose extreme stress on all components. The safety of the driver and vehicle is to be considered in all phases of construction. The certification of the vehicle described in this specification must meet or exceed all requirements of aviation standards, except where otherwise noted. The final completed vehicle certification is the responsibility of the contractor constructing the Aviation Fuel Truck as described herein. SCOPE These specifications for a 1,000 gallon Aviation Fuel Truck are to be used to support helicopters for wildland fire suppression, is a job description to be utilized by the contractor to construct one (1) complete, working, 1,000 gallon Aviation Fuel Truck based under a general specification. This job description requires the highest quality, state-of-the-art components including fire pump, plumbing, wiring, lighting, and general construction items for the body; all of which is required of the finished product provided by this solicitation and subsequent purchase order. Variations between the specifications, and the received cab and chassis may exist in "Cab to Axle dimension", frame construction, and basic component location. The contractor shall make allowances if these differences exist, so that component interface and body clearances can be maintained. If the cab and chassis are delivered with accessories or fittings that prevent the mounting of NDF specified components, i.e., cab roof horns, etc. then such items will be removed and reinstalled elsewhere after being approved by the NDF Fleet Manager, and all the applicable body work is accomplished by the contractor. GENERAL PROVISIONS PRECONSTRUCTION CONFERENCE A pre-construction conference will be held at the Division of Forestry’s facility between the contractor and the designated NDF representative within 15 days after formal notification of receiving the successful bid (NOA). This conference will be held prior to the start of any construction. The purpose of this meeting is to review the specifications and any variations in the chassis. This meeting will be held via conference call and video monitoring systems. ITB No. 8448 Revised 05/2012 Page 5 PRODUCTION / DELIVERY SCHEDULE Each bidder shall submit a production and delivery schedule covering the contract as if they are the successful contractor. Bidders must state when (in calendar days after the PO is issued) the unit will be completed and delivered, thus completing the contract. The completed unit is to be delivered by the contractor to the NDF Fleet Operations Facility in the Carson City area for the final acceptance and operational inspection no later than April 30, 2017. COMPLY _____YES NO_____ WARRANTY The successful contractor shall warranty the Aviation Fuel Truck body and fuel pump system, assembled or manufactured, to be free from defects in material, and workmanship for five (5) years, unless otherwise noted, from the date the unit is placed in field service by the Nevada Division of Forestry. This warranty shall not apply to the following: • Any component parts or trade accessories such as chassis, engines, tires, pumps, valves, signaling devices, batteries, electric lights, bulbs, alternators, and all other installed equipment and accessories, in as much as they are usually warranted separately by their respective manufacturers, or are subject to normal wear and tear. • Failures resulting from the vehicle being operated in a manner or for a purpose not recommended by the vehicle manufacturer. • Loss of time or use of the vehicle, inconvenience or other incidental expenses. • Any vehicle which has been repaired or altered outside of the vehicle manufacturer's factory in any way that affects its stability, or which has been subject to misuse, negligence, or accident. The general Aviation Fuel Truck warranty will ensure that the vehicle has been manufactured to the contract specifications, and will be free from defects in material and workmanship that may appear under normal use and service within the warranty period. The contractor will repair or replace said defective parts and/or materials at no cost to the NDF, and the work is to be done at the contactors authorized service facility that is the closest to the NDF air operations facility or the closest service center to the vehicle’s location. Any warranty issues prior to the In-Service date will be at the contractor's expense. This warranty shall also include any and all costs if it is necessary to move the unit back to the contractor's place of business, or authorized repair facility for warranty repairs. The commercial chassis and all the OEM installed components shall be covered by the vehicle manufacturer's warranty. A copy of this warranty must accompany the bid. The unit will be maintained and repaired by the NDF’s Fleet Operations Staff according to the NDF's Fleet Operations Guidelines. The NDF's Preventive Maintenance Program shall be considered sufficient to meet all warranty requirements. Any questions concerning the maintenance program should be directed to the NDF's Fleet Operations Manager. Forestry fire vehicle operates over a large portion of the State of Nevada, thus making it imperative that the vehicle be repaired throughout the State and the bidder must indicate by letter the procedure to be followed by the NDF in handling items and conditions covered by the warranty or guarantee. This information must accompany the bid. Specify General Aviation Fuel Truck Mfr. Warranty _____________________________________ ITB No. 8448 Revised 05/2012 Page 6 COMPLY _____YES NO_____ CORROSION LIMITED WARRANTY The bidder, shall warrant only to the original purchaser and the first purchaser who places the motor vehicle in service that the vehicle body manufactured by the bidder (the "body"), under normal use and with normal maintenance, will remain free from corrosion for a period of five (5) years from the date that the motor vehicle was first placed in service. A body shall be considered to have "corrosion defects" if it is found by the bidder to have perforation caused by corrosion under normal use and with normal maintenance. Specify Corrosion Warranty _____________________________________ ALUMINUM PLUMBING WARRANTY COMPLY _____YES NO_____ The bidder shall warrant that all aluminum piping used in the construction of the aviation fuel truck plumbing systems against defects and workmanship provided the vehicle is used in a normal and reasonable manner. This warranty is extended only to the original user-purchaser for a period of five (5) years from the date of delivery. Specify Aluminum Plumbing Warranty _____________________________________ BALL VALVE WARRANTY COMPLY _____YES NO_____ The bidder shall warrant that all ball valves used in the construction of the fuel pump and plumbing systems against defects and workmanship provided the vehicle is used in a normal and reasonable manner. This warranty is extended only to the original user-purchaser from the date of delivery. Specify Ball Valve Warranty _____________________________________ FUEL PUMP WARRANTY COMPLY _____YES NO_____ The truck mounted fuel pump that is specified to be supplied with this vehicle shall be warranted by the manufacturer for a period from the date that the vehicle is put into service. The manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The warranty shall cover the reasonable costs of removing the fuel pump from the vehicle and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the vehicle. The provisions of this warranty shall be provided in the delivery documentation. Specify Fuel Pump Mfr. Warranty _____________________________________ FUEL TANK WARRANTY COMPLY _____YES NO_____ The aluminum fuel tank that is specified to be supplied with this vehicle that is externally mounted of the truck body shall be warranted by the fuel tank manufacturer for a minimum five (5) year period from the date that the vehicle is put into service. The manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The tank manufacturer shall make an effort to begin the process to repair the tank within 48 hours following initial notification of a covered defect. Should the need arise, the warranty shall cover the reasonable costs of removing the fuel tank from the vehicle and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the vehicle. Specify Mfr. Warranty _____________________________________ ITB No. 8448 Revised 05/2012 Page 7 COMPLY _____YES NO_____ INSPECTION TRIPS Designated NDF representatives will make in-plant inspections during the construction of the single 1,000 gallon Aviation Fuel Truck being manufactured. One NDF Fleet inspector and Chief Officer will travel to the vendor's fabrication facility to make these inspections. The vendor will cover the cost of the pre-paint and pre-delivery inspections. The inspections shall include but is not limited to the following: A. Pre-painting inspection; B. Final pre-delivery inspection; and C. Delivery acceptance inspection. It is the contractor's responsibility to: A. Notify the NDF fourteen (14) working days in advance when requesting a required inspection; and B. Minimize the number of inspection trips by scheduling the vehicle for each inspection category. REPEAT INSPECTIONS COMPLY _____YES NO_____ The NDF is able to conduct up to two trips per unit on contract, with no labor cost to the contractor. If additional inspection trips are required by the contractor, or are necessary because of contractor scheduling, inspection rejections, or other contractor related cases, such inspection trips shall be at the expense of the contractor at the rate as follows: *$60.00 per hour: (including travel time). This includes all travel and transportation expenses. The hour rate shall be for a minimum of an eight (8) hour day if overnight travel is required. Airfare and hotel reservations will be required to be procured by the contractor for the repeat inspections as necessary. ACCEPTANCE INSPECTIONS COMPLY _____YES NO_____ The NDF designated representative shall perform a final pre-delivery inspection on each unit at the contractor's place of business prior to delivery of the completed unit. The final acceptance and operational inspection of the completed unit shall occur after the delivery of the unit to the NDF's Fleet Operations Facility in the Carson City area. The complete unit as presented to the NDF’s designated representative will be clean externally (freshly washed and chamois), and internally (vacuumed and wiped). Additionally, the complete unit shall be serviced, (lube oil & filter changed) and checked for all requirements for operation (lube, oil, water, air, fuel, etc.) so the unit can be immediately put into service. GENERAL INFORMATION NDF REPRESENTIVE The designated NDF representative will monitor and periodically inspect work as it progresses, and will consult with the contractor in all phases of construction up to the final test of each unit produced ITB No. 8448 Revised 05/2012 Page 8 according to this contract. The term, "NDF Representative" as used in these specifications will be a Forestry Fleet Manager designated by the Nevada Division of Forestry. COMPLY _____YES NO_____ DRAWINGS AND SPECIFICATIONS Each bid must be accompanied by scaled drawings and detailed descriptions covering the body and equipment that the bidder is proposing to furnish. Generic drawings will not be acceptable. The successful bidder shall provide complete drawings that include details of construction in addition to the following items: exhaust system location, compartments with dimensions, center console design, rear bumper design, door hardware, steps and handrail locations, tank design and location, fuel pump compartment, housing, and plumbing design, location of warning lighting, standard lighting, etc. SERVICE / OPERATORS MANUALS COMPLY _____YES NO_____ Upon final delivery of each completed unit, the contractor shall submit to the NDF "as built" body components, exploded 3D-CAD views with part #'s, electrical, fuel pump and related plumbing including valves, warning lighting wiring schematics, complete component and parts lists, serial numbers, line setting tickets, etc. The contractor shall also supply the NDF a master copy with the original service/operators manuals of all the various installed components and schematics in binder format. PREPARATION COMPLY _____YES NO_____ The contractor shall service all of the installed components with the manufacturer's recommended fluids. (i.e. oil, refrigerant, coolant, etc.) The contractor assumes full responsibility for failure or damage to components caused by lack of, or improper service at time of final inspection and acceptance. SERVICE AND PARTS COMPLY _____YES NO_____ Each bidder shall demonstrate the ability to provide satisfactory service and parts supply, and shall state the locations of their service facilities and/or the authorized service representative within 120 miles of Carson City, Nevada. CAB AND CHASSIS COMPLY _____YES NO_____ The vehicle, attachments, and special equipment as listed in the following specifications must be unused, and current production items manufactured for adaptation to one another. All driveline components are to be compatible with maximum torque of the engine that is offered. Highway delivery from manufacturer to contractor will be acceptable in "Full Mount" or "Half Mount" if the rear drivelines are removed. It is the intent of the NDF to operate the unit as an Aviation Fuel Truck that can travel on and off the highway under extremely severe conditions. All components shall be engineered and designed in such a manner that will prevent misalignment or interference of one another under extreme strain (fan and fan shroud, cab mounting, doors, fenders, hood, steering, etc.). In addition, where trade names are mentioned in this document, they are for reference purposes only. Any sole source or item restricted to a specific trade name will be identified. As stated previously, when there are relocations of cab accessories, i.e., mirrors, gauges, etc., to meet specifications and leaves holes, dents or other poor finish, the damage shall be repaired to the original component finish. ITB No. 8448 Revised 05/2012 Page 9 COMPLY _____YES NO_____ FUEL PUMP CERTIFICATION TEST The vehicle shall be certified to the requirements of general AVIATION standards prior to delivery of the completed vehicle. The certificate for the fuel pump testing shall be furnished with the vehicle upon delivery. FUEL PUMP ID/DATA PLATE COMPLY _____YES NO_____ A durable fuel pump identification and data plate, fabricated from corrosion resistant metal, shall be provided and installed on the operator's panel. The plate shall state the name, phone number, and address of the fuel pump manufacturer, the serial number of the unit and the pump performance test results. AVIATION FUEL TRUCK DATA PLATE COMPLY _____YES NO_____ A data plaque shall be provided and installed on the inside of driver's door. The data plaque shall contain the required information based on the applicable components of the vehicle. • Engine oil • Diesel fuel capacity • Diesel Exhaust Fluid (DEF) capacity • Engine coolant • Chassis transmission fluid • Drive axle lubricant • Steer axle hub lubricant • Power steering fluid • Pump, generator or other component lubrication • Paint manufacturer, type and color number • Tire size, air pressure, and speed ratings • General vehicle weights & dimensions • Fuel tank information • Other general AVIATION applicable fluid levels or data as required Location shall be on the door panel of the driver's door. HEAVY DUTY COMPLY _____YES NO_____ The term "heavy duty" as used in these specifications shall mean that the item of which the term is applied to shall exceed the usual quantity or capacity supplied with standard production vehicles, and it shall be able to withstand unusual strain, exposure, (including salt), temperatures, wear, etc., from the use of frequent off-road vehicle operations. TRUCK MANUFACTURER/SPECIFICATIONS COMPLY _____YES NO_____ Unit bid shall be a 2017 International 4300 SBA, 4x2, conventional cab, crew-cab chassis (MA025) - w/ Cummins ISB 300 diesel engine. Specify Mfr. and Model _____________________________________ Specify Engine Mfr. and Model _______________________________ VEHICLE WEIGHT RATING AND PAYLOAD COMPLY _____YES NO_____ This agency is extremely concerned about the curb weight, payload allowance, center of gravity and weight distribution due to the personnel and equipment to be carried, and the unique operating ITB No. 8448 Revised 05/2012 Page 10 conditions that are encountered. The chassis manufacturers displayed gross vehicle weight rating (GVWR) for the vehicle shall not be altered. NOTE: The successful bidder must provide upon delivery, a certified weight slip showing total curb weight and front and rear axle weights. The in-service weight shall not exceed 90% of the front axle GAWR and 26,000 lb. on the rear axle when: • fully loaded with fuel, • with 270 lbs. per seat, and • 2,000 lbs. of equipment evenly distributed in the storage compartments. COMPLY _____YES NO_____ GENERAL DIMENSIONS AND WEIGHTS Manufacturer's gross vehicle weight rating shall be approximately 26,000 lbs. Specify Completed Vehicle GVW ____________________________ Bare cab/chassis curb weight with specified tires to be approximately 12,000 lbs. Specify Bare Cab/Chassis Curb Weight __________________ Wheelbase shall be approximately 167.00". Specify Wheelbase ___________________________ Clear cab to centerline of rear axle shall be approximately 56.00". Specify Dimensions __________________________ Frame to centerline of rear axle shall be approximately 73.00". Specify Dimensions __________________________ FRAME COMPLY _____YES NO_____ “C" channel frame, heat treated alloy steel with yield strength at a minimum of 120,000 psi yield. Frame shall include additional factory reinforcement package. Specify Frame Type _________________Yield Strength ________________ OVERALL CRITICAL DIMENSIONS a. Overall vehicle chassis/build-up length is to be roughly 276” Specify Length _________ b. Overall width is to be roughly 96 inches. Specify Width __________ c. Overall vehicle height is to be no more than 120 inches. Specify Height __________ d. Over center clearance to be no less than 13". Specify Clearance _______ e. Departure angle to be no less than 13 degrees. Specify Angle __________ f. Approach angle to be no less than 25 degrees. Specify Angle __________ ITB No. 8448 Revised 05/2012 Page 11 COMPLY _____YES NO_____ BODY MODULE & TANK CAPACITIES The total capacity of the body module exterior compartments shall be a minimum of 104 cubic feet. The total capacity of tank shall be 1,000 gallons. Specify Body Module Capacity _________________ Specify Fuel Tank Capacity ________________ GENERAL SPECIFICATIONS ENGINE COMPLY _____YES NO_____ The engine shall be a turbocharged 300+ horsepower diesel engine, with at least 660 ft. lbs. of torque. The diesel engine shall be equipped with a dry air filter element w/fire safety screen, an inner air filter element, air filter restriction gauge, full flow oil filter, and engine governor, set at manufacturer's recommended governed speed. Crankcase and oil pressure system shall be designed to provide full pressure lubrication when ascending or descending at 45% grade, and/or operating on a 30% side slope. A "Jacobs Retarder" or International Diamond Logic engine brake for Cummins engines that is electronically controlled shall also be provided. Specific interface and programming with transmission shall not cause harm to the engine by an excessive spike in engine RPM’s from having the system activated and down shifting automatically at high road speeds when the retarder is engaged Specify Mfr. & No. _____________________ Specify HP _________ @ _______ lbs. torque TRANSMISSION COMPLY _____YES NO_____ Shall be an automatic, Allison 2500 RDS_P (6-speed), must be the latest in series and with modulator lock-up features incorporated/built in. Transmission will include oil level sensor, and provisions for a PTO. The transmission and related wiring shall include a spare input/output for the emergency vehicle series. Shift control shall be keypad type. Specify Transmission Mfr. & Model _____________________________________________ TRANSMISSION PTO COMPLY _____YES NO_____ A transmission power take-off (PTO) unit shall be provided and installed on the chassis automatic transmission. The PTO shall be a 10-bolt type, “Hot Shift” style, with a torque rating that meets the engine speed ratio that provides the required pump performance. The PTO driveshaft shall be equipped with Spicer 1410 series universal joints. Specify PTO Mfr. & Model _____________________________________________ ENGINE COOLING SYSTEM COMPLY _____YES NO_____ Shall be the manufacturer's maximum option available for engine and transmission combination, and thermostatically controlled with a pressure regulated overflow system. System shall be designed to provide maximum cooling efficiency and cross flow circulation of coolant when ascending, descending, or parked (engine idling) on 45% grades. Fan drive shall be a Horton Drivemaster Polar Extreme, direct drive type, two speed, with residual torque device for disengaged fan speed. Fan blade shall be of nylon construction. The radiator shall be of aluminum construction, with front to back cross flow series system design, with a 717 sq. in. core, minimum. The included charge air cooler shall be 313 sq. in. ITB No. 8448 Revised 05/2012 Page 12 capacity, minimum. The cooling system will be equipped with premium rubber hoses. The cooling system will be filled with extended life coolant, rated to - 40? F, and shall include a deaeration system with surge tank. COMPLY _____YES NO_____ TRANSMISSION COOLING SYSTEM An integrated radiator or external auxiliary (Modine) oil cooler shall be provided for the Allison automatic transmission, and plumbed between the engine coolant supply, and the transmission oil pan housing. EXHAUST SYSTEM COMPLY _____YES NO_____ The OEM DPF, muffler(s), tail pipe(s) and header pipe(s) may require relocation and/or modification. The exhaust system on the chassis shall be frame mounted on the right side, under the cab; and shall include the horizontal muffler and tail pipe. The after treatment device will be of the switchback horizontal design. The frame & cab mounted horizontal tail pipe will have a stainless steel shield to protect employees from heat & burns from the exhaust system. The tail pipe and muffler shall be mounted to provide as much ground clearance as possible. Care must be exercised to protect such items as fuel lines, electrical wiring, brake hoses, compartment floors, batteries, fuel and fuel tanks, etc. from high exhaust heat. To accomplish this purpose, Storm King wrap and heat shielding shall be added as needed. The area over the right side under the cab shall have the tailpipe wrapped to prevent excessive heat from beneath the cab. When completed, the exhaust system on the vehicle shall be in accordance with Federal Motor Carrier Safety Regulations, Part 393.83. Exhaust system design shall be discussed during the pre-construction conference. FUEL TANKS COMPLY _____YES NO_____ The dual fuel tanks shall be constructed of non-polished aluminum; D style, top draw, 16” deep, and frame mounted on the right and left side, under the cab, or as best determined by the manufacturer. Fuel capacity shall be 90-gallons minimum. Tanks will have (BMCS) approved fuel caps, tank vents, and fuel drains. The fuel lines are to be installed with proper support and protection. The fuel system filtration equipment shall meet the engine manufacturer's requirements. Specify Fuel Tank Capacity _______________________________ FUEL SYSTEM HEATER COMPLY _____YES NO_____ The fuel system for the chassis diesel engine shall be equipped with an in-line heater system to aide in cold weather vehicle operation. FUEL TANK VENT EXTENSION COMPLY _____YES NO_____ The OEM fuel tank vent lines shall be extended from the fuel tank check valves and vented to the atmosphere. The vent lines shall extend vertically from the tanks to the bottom of the cab rear window and then bend 180 degrees towards the ground. A vent plug orifice (#60 drill size) shall be installed into the upper end of each line. No fuel tank roll over protection check valves shall be removed from the fuel system. DIESEL EXHAUST FLUID (DEF) TANK COMPLY _____YES NO_____ The vehicle shall be equipped with a DEF tank to meet current Federal emission standards. The DEF tank shall be frame mounted on the left side, under the cab. The DEF tank capacity shall be 7-gallons, minimum. The tank itself or the tank mounting is not to extend rearward past vertical alignment with ITB No. 8448 Revised 05/2012 Page 13 the back of the cab. Tank shall have an approved cap, tank vent, and drain. The DEF tank lines are to be installed with proper support and protection. Diesel exhaust fluid filtration equipment, if any, shall meet engine manufacturer's requirements. Specify DEF Tank Capacity _______________________________ CFUEL AND DEF TANK SKID PLATE OMPLY _____YES NO_____ A heavy duty removable skid plate that is painted to match the color of the vehicle’s frame shall be fastened to the bottom side of the fuel and DEF tank hangers. This removable skid plate shall be turned up on the front and rear sides to prevent the tank mounting system from digging into the ground when the vehicle is maneuvering in off-road conditions. AXLE; FRONT COMPLY _____YES NO_____ The front steer axle shall have a minimum rating of 10,000 lbs., Dana Spicer # E-10021 or equivalent, and will be a wide-track, I-Beam type. The front axle is to include oil-filled hubs, and be OEM approved for this application. The vehicle shall be equipped with OEM hydraulic power steering. Specify Mfr. _____________________________ Minimum Rating ______________ AXLE; REAR COMPLY _____YES NO_____ The single rear axle shall be full floating; hypoid or spiral bevel; single reduction, Meritor #RS-23-160P or equivalent, rated at 23,000 lbs. A driver-controlled locking differential is to be provided in the rear axle, with indicator light. Final vehicle gear ratio to allow for 80 MPH at rated engine RPM with transmission in 6th gear at “0%" road grade. (Maximum Nevada posted speed limit 75 MPH). The axle will include a magnetic drain plug, and will be filled with synthetic gear oil, (EmGard FE-75-W-90). Specify Axle Type w/Locking Differential ____________________ Rating __________________ FRONT SUSPENSION COMPLY _____YES NO_____ The suspension system on the front of the Aviation Fuel Truck shall be comprised of 10,000 lb. capacity parabolic taper leaf springs that are semi-elliptical, with a total rated capacity at the ground equal to the maximum rating of the front axle. The leaf spring shackles shall be greaseable. The front suspension shall include shock absorbers, heavy-duty option. Specify Type ____________________ Rating __________________ REAR SUSPENSION COMPLY _____YES NO_____ The suspension system on the rear of the Aviation Fuel Truck shall be comprised of a 23,000 lb. capacity vari-rate leaf spring suspension system with torque rods. The leaf spring shackles shall be greaseable. The rear suspension shall include shock absorbers, heavy-duty option. Specify Type ____________________ Rating __________________ ITB No. 8448 Revised 05/2012 Page 14 COMPLY _____YES NO_____ WHEELS AND TIRES WHEELS: (7 each) size 22.5 X 8.25 for 22.5 tires, ventilated, steel disc, hub Pilot, 10 hole, single front, dual rear, with single flange nut installation. All wheels shall be interchangeable with one another. Wheel type and size must assure proper overall and compatible front and rear tread width. Specify Size __________________________________ FRONT TIRES: (2 each) 11R22.5 16 ply Continental HSR2 steer tires. Available tires will be further discussed at the pre-construction conference. Specify size _______________________________ REAR TIRES: (5 each) 11R22.5 16 ply Continental HDR2 closed-shoulder traction tires. Available tires will be further discussed at the pre-construction conference. Specify size _______________________________ SPARE TIRE COMPLY _____YES NO_____ A spare wheel and tire will be shipped to the body builder with the vehicle, which shall be strapped to the frame rails. Vendor will have a check-in and accountability process for the included spare wheel and tire. BRAKES; PARKING COMPLY _____YES NO_____ The vehicle shall include rear axle wheel spring brakes with parking brake control and the R-7 relay valve. The parking brake is to be set with "pull" action, and released with "push" action. BRAKES; SERVICE COMPLY _____YES NO_____ The truck brake system is to meet all Federal and State requirements for air brakes, and shall include a Bendix anti-lock brake system that provides 4-channel automatic full vehicle wheel control. The supply air for the vehicle braking system is to be the maximum capacity available for the brake assemblies on each axle. The “S" cam brake design is preferred on the drum airbrakes system. The engine mounted air compressor shall be a Cummins 18.7 CFM capacity, and must be liquid cooled. The compressor’s air source is to be routed from the engine dual stage air cleaner housing. Front brakes are to be sized 15.0” x 5", with 20 sq. in. long stroke brake chambers, and the rear brakes are to be sized 16.5” x 8.625", and are to include 30/30 sq. in. long stroke spring brake chambers. Air system is to have a Bendix AD-IP spin-on cartridge filter air dryer assembly and integral heater or equivalent, with the height dimension no greater than frame rail depth, (Ref: BW AD-g). Automatic slack adjusters are to be provided on all axles. DV-2 heated drain valves on the chassis air tanks shall also be provided. Brakes are to have dust shields on the front and rear of the vehicle. Specify Front Brake Size ____________________ Rear Brake Size ____________________ NOTE: No component of the Original Equipment Manufacturer’s brake system shall be moved or modified. ITB No. 8448 Revised 05/2012 Page 15 COMPLY _____YES NO_____ STEERING SYSTEM Vehicle is to be equipped with power-assisted steering. The vehicle shall have a 2-spoke, 18” diameter steering wheel. The steering column shall be of the tilting and telescoping type. The steering gear shall be a Sheppard M-100. Specify Steering System Type ________________________________ CAB CONFIGURATION COMPLY _____YES NO_____ The vehicle cab shall be a (four) 4-door, crew cab, OEM manufactured all metal conventional cab with welded type construction, with front fenders, and a single piece square style front bumper; and shall include the following: • Extended tilt hood or tilt hood and fenders – shall include under hood insulation for sound abatement. • Cab grab bars/handles – driver & passenger side (front & rear) • Cab rear suspension – air bag type • Cab interior trim – premium, fully covered interior on rear of cab • Chrome front grille • Bug screen – screen shall be mounted in the front-end, behind the grille. • Splash panel insulation – Insulation shall be included on the splash panels for sound abatement. • Front bumper – steel, square front design, - powder coated grey • Driver’s air ride bucket seat w/ (2) armrests with vinyl covering. air ride bucket seat w/ (2) armrests with vinyl covering. • Front passenger’s • Rear bench seat, full length, with fixed back and two integral outboard headrests • 3-point seat belts (Red) – all cab seating positions, except rear center. • Armrests - all doors • Factory floor matting - shall include removable rubberized debris mats • Windows - tinted glass • Two adjustable sun visors • Air conditioning • AM / FM weather-band AUX/CD stereo with four speakers, 2 overhead, and 2 in the rear of cab • Power door locks • Power windows • Engine fan override switch • Diesel Particulate Filter Regeneration Inhibit Switch • Dual electric 2-speed / intermittent windshield wipers • Dual horns – Air & Electric • 100+ dba back-up alarm. • 2-way radio wiring effects – wiring with 20 amp fuse protection, includes ignition wire with 5 amp fuse, wire ends, heat shrink, and 10' coil taped to base harness. • Battery master disconnect switch - driver's side, floor mounted • OEM integral cup holder – dash mounted • Power accessory outlet – dash mounted • Fresh air heater and defroster • HVAC fresh air filter • Storage compartment in each cab door • Keyed ignition switch shutoff ITB No. 8448 Revised 05/2012 Page 16 • Warning system – low coolant, low fuel, low oil pressure, low battery voltage, high engine temperature • Low air (brake) pressure warning device • Dual front frame mounted tow hooks or eyes • Tilting steering column • Overhead instrument cluster outfitted with direction & outside temperature • Power & heated mirrors - 7.55" x 14.1" mirror with 7.5" square convex mirror mounted below primary mirror, break-away type, with clearance LED lights • Body builder module – frame-mounted body builder module and wiring • Engine control – remote mounted, provisions that are to include wiring for body builder installation of PTO controls, and with ignition switch control for MaxxForce electronic engines • Circuit breakers – vehicle will be equipped with manual reset circuit breakers at the main fuse panel, with trip indicators, and will replace all fuses except for 5-Amp circuit fuses • Center control console with specified components COMPLY _____YES NO_____ CAB INSTRUMENTS AND GAUGES (Minimum Complement) All gauges to be in-dash mounted. • Indicating voltmeter • Air pressure gauge • Oil pressure gauge • DEF fluid level gauge • Engine coolant temperature gauge • Fuel level gauge • Speedometer • Odometer fault codes • IP cluster display – • Intake air filter restriction gauge vacuum activated Donaldson P/N RAX 00-5806 • Tachometer • Transmission oil temperature gauge • Engine hour meter (actual run time) • PTO hour meter (actual run time) with indicator light and related wiring. CAB INTERIOR COMPLY _____YES NO_____ Shall be a vinyl "Premium" trim package. Storage compartments shall be provided in all cab doors and above the front windshield, with storage nets, below the headliner. Seat color shall be (grey). CHARGING SYSTEM COMPLY _____YES NO_____ The alternator for the vehicle shall be 12 volts, brush type, Delco Remy (28SI) that is rated at a minimum of 300 amps with an output up to 14 volts, or equivalent. Mounting shall be pad type. Circuit system protection shall be standard. Specify Mfr. & No. of Alternator _______________________________ STARTING MOTOR COMPLY _____YES NO_____ ITB No. 8448 Revised 05/2012 Page 17 The electric starter motor for the engine of the vehicle shall be a Delco Remy (38MT Type 300) or equivalent, that is 12 volt, gear reduced, with thermal over-crank protection. Specify Mfr. & No. of Starter _______________________________ BATTERIES COMPLY _____YES NO_____ The vehicle shall include three (3) sealed maintenance-free batteries, BCI "Group 31" design, high cycle, with 2775 CCA total. Battery box shall be steel, equipped with a removable cover, and mounted beneath the cab of the vehicle. A battery jump start stud connected to the positive terminal shall be included, and placed on the outside of the vehicle in an accessible location. LIGHTING COMPLY _____YES NO_____ The vehicle shall be equipped with the following lighting: • Halogen headlights, integrated into the hood, and equipped with a controlled beam switch. • Automatic Light Check Function • Daytime running lights • Automatic Lights w/Wipers Function • Parking lights • Front off-road driving lights • Two LED rear stop and tail lights • Two LED rear turn signal lights • Two LED rear reverse lights • LED Side and rear work lights • Instrument panel lights • LED interior dome lighting, front & rear, door switch operated (on all doors). • Courtesy lights– mounted in front & rear map pocket, right and left side • LED side marker lights • LED clearance and identification lights • Two front mounted turn signal lights • Hazard warning light switch • Self-canceling flashing turn signal light switch (OEM) • Warning lighting as specified • All lighting to meet general AVIATION and FMCSS regulations FINISH, PAINT COMPLY _____YES NO_____ Cab, body, & wheels shall be painted gloss white in color. All frames, drivelines, and undercarriage shall be undercoated semi - gloss black in color. CAB / CHASSIS DOCUMENTS COMPLY _____YES NO_____ One copy of the Owners / Operators Manuals applicable to the vehicle shall be supplied for the unit ordered. One copy of line set documents of reproducible quality for the unit ordered shall be provided. (These documents shall identify each wear item that is fabricated or is a component that is installed by the body manufacturer, and must be identified by name, model, and part number; as to be usable for obtaining parts once the vehicle is in the field, as a complete vehicle.) CONTROLS AND ACCESSORIES COMPLY _____YES NO_____ ITB No. 8448 Revised 05/2012 Page 18 Any control or accessory items connected into the OEM main chassis engine or transmission electronic management systems shall be installed as directed by the chassis manufacturer, using their specified hardware or components. The vehicle shall be equipped with throttle hand control for the PTO. The vehicle shall also be equipped with a remote mounted engine control, with wiring for the body. The fuel pump panel control will be wired into these systems by the Aviation Fuel Truck manufacturer. AVIATION FUEL TRUCK FUEL PUMP & ACCESSORIES COMPLY _____YES NO_____ FUEL PUMP SYSTEM DETAILS The aviation fuel pump must be designed in a way that produces maximum fuel flow with optimum versatility. The fuel pump module design shall begin with a foundation or cage framework assembly that is precision manufactured from strong material. This framework mounts to the truck frame through a mounting system that allows for the twisting movement of the truck frame without undue stress loading of the pump module. A thorough review of the valve control and switch placements on the control module shall result in a neat and orderly layout. The horizontal control rods shall appear neat and orderly. Proper engineering design and ergonomic study shall provide a smooth trouble free linkage for valve operation. The vehicle aluminum piping, stainless steel panels, and framework are all to provide years of trouble free service. FUEL PUMP PANEL COMPLY _____YES NO_____ The Aviation Fuel Truck shall be equipped with a main fuel pump control panel that is located on the body build-up. All pump controls and gauges shall be properly identified. The layout of the pump control panel shall be ergonomically efficient and systematically organized. The panel shall include an LED work light, and proper labeling. The panel will be included in the meter/hose box under the fuel tank, on the street side. Layout and location will be discussed during the pre-construction conference. NOMENCLATURE PLATES COMPLY _____YES NO_____ 5/8" X 3" metal, Vision Mark (or equal) individual nomenclature plates shall readily identify all switches, valves, and controls. The lettering shall be deeply etched enamel paint-filled or anodized aluminum-etched color coded tags, and shall describe the function of all the fuel pump panel controls, switches, drains, and discharge valves. The plates shall be attached with stainless steel nylock nuts and machine screws where allowable. (Plastic I.D. plates, rivets, adhesive backed plates, and/or self-tapping screws are unacceptable). All valves are to be labeled as to their size and function. Specify Nomenclature Plates Mfr. & Size _____________________________________________ FUEL TANK LEVEL INDICATOR COMPLY _____YES NO_____ The vehicle shall be equipped with a aviation fuel tank level indicator. Wiring shall be weather resistant and have automotive type plug-in connectors. Specify Mfr. & Model _____________________________________________ FUEL PUMP COMPLY _____YES NO_____ ITB No. 8448 Revised 05/2012 Page 19 The vehicle is to be equipped with a chassis mounted fuel pump. The pump unit shall be fully capable of meeting aviation standards, and shall provide a 50 – 60 GPM flow rate. The fuel pump shall be assembled, and tested at the pump manufacturer's factory. Additionally, the pump shall be designed so repairs can be made by replacement of normal repair parts, i.e., seals, bearings, impeller and wear rings in a standard shop setting. The pump must be provided with the OEM pump manufacturer's transfer valve air cylinder assembly or electric transfer valve actuator assembly, bracketing and wiring harness. The pump shall include a water separator system. All pump mounting brackets shall be powder coated to match the color of the chassis. Specify Fuel Pump Mfr. & Model _____________________________________________ COMPLY _____YES NO_____ FUEL TANK CONSTRUCTION The tank shall have a rated capacity in U.S. gallons, complete with a warranty. The tank manufacturer shall mark the tank and furnish notice that indicates proof of warranty. The purpose of the notice is to inform department personnel who store or use the tank that the unit is under warranty. The tank shall be constructed of aluminum; that is DOT 406 approved for Jet-A fuel. The 1,000 gallon semi-elliptical fuel tank shall be of a special configuration and is so designed to be completely independent of the body and compartments. All exterior tank joints and seems shall be welded and tested for maximum strength and integrity and rated for off-road use. The top of the tank shall be fitted with lifting eyes designed to facilitate easy removal. The tank shall be designed to provide maximum fuel flow and meet general AVIATION rules. The tank will include bolsters & a foundation assembly (Painted Black) to secure the ank to the chassis, which will also include the use of DOT approved tie down brackets. Conduit shall be t welded outside of the tank to provide wire routing to electric components such as marker lights, work lights, and warning lights. TANK SUMP AND CONNECTIONS There shall be one (1) sump, standard per tank. The sump shall be located as close as possible to the longitudinal center of the tank or as best determined by the manufacturer. All auxiliary outlets and inlets must meet AVIATION and DOT guidelines that are in effect at the time of tank manufacture. OVERFLOW AND VENT PIPE The tank shall be outfitted with a vent and overflow system that meets general aviation and DOT standards. VAPOR RECOVERY SYSTEM The tank shall be outfitted with a vapor recovery system that meets general aviation and DOT standards. FUEL TANK LADDER The tank shall be outfitted with an aluminum bolt-on ladder at the rear of the tank or as best determined by the manufacturer as to not interfere with storage components, with rails extending over the top of the tank, where the tank includes a non-skid surface. FUEL TANK CAPACITY COMPLY _____YES NO_____ The fuel tank shall be semi-elliptical shaped with rounded corners, and shall have a minimum capacity of 1,000 US gallons. ITB No. 8448 Revised 05/2012 Page 20 AVIATION FUEL TRUCK PLUMBING, VALVES, & ACCESSORIES FUEL TANK TO FUEL PUMP PLUMBING COMPLY _____YES NO_____ The fuel tank to fuel pump plumbing shall be capable of delivering an adequate fuel supply to the pump. Plumbing shall be comprised from aluminum piping. A guarded air toggle switch and indicator lights shall be located on the pump operator's panel for tank to pump operation. A red indicator light shall be provided when the valve is closed and a green indicator light for when the valve is opened. TANK FILL COMPLY _____YES NO_____ A top load tank fill shall be provided. The tank fill design shall be discussed during the pre-construction conference. TANK DRAIN COMPLY _____YES NO_____ A tank drain shall be provided. Drain design shall be discussed during the pre-construction conference. HOSE REEL COMPLY _____YES NO_____ An electric fuel hose reel shall be provided. The hose reel shall include general aviation refueling hose that is 1-1/4” diameter, and 50’ in length. The hose reel shall include a full roller/fairlead assembly to assist in guiding the fuel hose back onto the reel during rewinding operations. The hose rewind switch shall be located near the hose reel. The hose reel assembly shall be located in the lower storage compartment on the street side of the vehicle. FUEL METER COMPLY _____YES NO_____ A fuel quantity dispensing meter shall be provided. The meter shall contain a mechanical counter, a high-capacity air eliminator system, and a strainer. The fuel meter must be approved for general aviation use. A Liquid Controls # M-7-1 meter or equivalent shall be provided. REFUELING NOZZLE COMPLY _____YES NO_____ A 1” over-wing jet refueling nozzle shall be provided. The nozzle shall include a swivel, dust cap, and size #100 mesh screen to filter large fuel particulates at the nozzle. The provided nozzle shall be approved for general aviation use to properly dispense Jet-A fuel. Nozzle model # OPW295SAJ or equivalent shall be provided. A special nozzle storage bracket shall be provided and mounted in the storage compartment of the body build-up to properly secure and store the refueling nozzle. FUEL FILTER COMPLY _____YES NO_____ A fuel filtration assembly shall be provided. The fuel filtration assembly shall properly filter Jet-A fuel, and be installed in street side meter and reel storage compartment. Pressure differential gauges shall be installed as part of the fuel filtration system assembly. Access to change the filter with minimal difficulty shall be kept in mind during construction of the compartment and while installing other related accessories. The fuel filtration assembly shall meet general aviation standards. STATIC GROUNDING CABLE COMPLY _____YES NO_____ A static grounding reel with cable and alligator clip shall be installed in street side meter and reel storage compartment. Static grounding assembly shall meet general aviation standards. BODY FABRICATION ITB No. 8448 Revised 05/2012 Page 21 FABRICATION DETAILS The vehicle being purchased is expected to have an 18 to 20 year service life. Based on this requirement, the department is extremely concerned that the vehicle remains structurally sound and the outward appearance remains in a “like new” condition, with minimal maintenance and upkeep, throughout the intended service life. In order for the vendor to meet our agency requirements, all details of fabrication shall be maintained as per these specifications, including the prototype vehicle, and per the approved contractor's supplied drawings. The contractor shall make all allowances for obstructions to fabrications as required by variations in the chassis. Minor details of construction and materials that are not otherwise specified in this specification are left to the discretion of the contractor, who shall be solely responsible for the design and construction of these components. COMPLY _____YES NO_____ VEHICLE BODY DESIGN AND CONSTRUCTION The vehicle body shall be built and designed exclusively for aviation use. The overall body width shall be constructed in accordance with general AVIATION requirements. All metal work shall be free of sharp edges, objects or corners. No exceptions are allowed to this requirement. The body design shall be fully tested with proven engineering and test techniques such as finite element analysis, stress coating, and strain gauging. The engineering and testing techniques shall have been performed with special attention given to fatigue life and structural integrity of compartments and body support system. The vehicle body shall be designed with the use of parametric modeling engineering software to ensure proper design of panel cuts and alignment of holes in mating parts. The entire vehicle body shall be a recision laser machined, fully-welded construction, properly reinforced with integral flanges p eliminating the need for additional structural shapes. Body fabrications shall be free of all internal projections which might injure personnel or other equipment. QUALITY COMPLY _____YES NO_____ All material and equipment shall be new and unused. All bolts other than stainless steel shall be a minimum of zinc-plated, heat-treated, "SAE Grade 5", of proper length. Exceptions shall be where Grade 8 bolts are specified. All threaded nut fasteners will be self-locking “Nylock” nuts or will have lock washers. Any original equipment manufacturers special design bolt (i.e., SAE Grade 8, flanged head, long shoulder bolt) that is removed from the chassis during fabrication shall be reinstalled or replaced by the same type and grade, and shall be properly torqued to the manufacturer’s specifications. All welds involved in the fabrication process shall be free of slag, internal and external, and all exposed outer surface welds shall be ground smooth. All workmanship, welding, cutting, fabrication, and assembly shall be of high quality, and in conformance with best manufacturing practices. All welding shall be according to ANSI and AWS standards. Flame cut edges will be ground smooth and finished for a neat and uniform appearance. No welding or cutting will be permitted on the basic chassis without the designated NDF Representative's approval. All brackets, braces, fittings and other attachments will be bolted to the frame or chassis. Existing holes in the standard truck frame shall be utilized wherever possible. If additional bolt holes are required, they shall be drilled through the web of the frame, at least twice the "hole" diameter distance from the start of the frame flange radius. The top and bottom of the frame rail will not be drilled through in any circumstances. Securing of air, coolant, fuel and electrical lines, looms or harnesses will not utilize plastic clips or bands. Only insulated metal loops, clips and/or devices are acceptable for the fire service. ITB No. 8448 Revised 05/2012 Page 22 COMPLY _____YES NO_____ MODULAR BODY REQUIREMENTS The body build-up will be comprised of a general service body design, with large exterior storage compartments that contain adjustable shelves, and with a large rear walk-in storage compartment with adjustable interior storage shelving. The mounting of the vehicle body shall be separate and distinct from the fuel tank mounting and the pump module mounting. The body compartment floors, rear walls and roof areas shall be constructed of 12-gauge steel or aluminum. The vertical front and rear walls are to be designed with 14-gauge steel or aluminum. The entire body shall be fabricated using precision holding fixtures to ensure accurate dimensions. Major body components shall consist of right and left body sides, and rear facing compartments. MATERIAL COMPLY _____YES NO_____ All sheet metal, structural metal, and formed parts, such as corner posts, doors, side rails, end members, and headers used in fabricating the Aviation Fuel Truck body shall be 12 gauge steel or 5052-H32/3003-H32 aluminum as noted in this specification. BRAND NAMES COMPLY _____YES NO_____ Unless otherwise stated "No Exceptions", brand names mentioned in these specifications are for reference only, and are intended for the purpose of assisting in describing the need, use, and quality of the item. The contractor will identify any alternate item(s), and it is NDF's responsibility to either accept or reject any alternative item(s). CURRENT PRODUCTION COMPLY _____YES NO_____ The manufactured body and components shall be manufactured from current production components. The use of any used or non-current production parts is prohibited. RIVETS COMPLY _____YES NO_____ The rivets used to attach any of the interior paneling directly to the structural sections as needed shall be Crest 304 stainless steel 1601-1613 AVX or equivalent. Specify Mfr. & No. _________________________________ BODY SCREWS COMPLY _____YES NO_____ The vehicle body manufacturer shall use machine screws to fasten door skins, covers, protective plates and accessories to the module. Holes must be threaded, have nut-zerts, weld nuts, spring nuts, and the like to fasten items to the body. The use of thread locker or lock washers on these fasteners is required. Use of regular screws including self-tapping screws to fasten panels or items to the body will be rejected. BODY MOUNTING COMPLY _____YES NO_____ The body assembly shall be fastened to the truck chassis by means of six (6) special brackets. Designer mounting systems can be discussed further at the pre-construction conference meeting. One set shall be attached to the forward portion of the left and right body cross member and the truck frame by means of an elastomer spring with a captivated die spring mounting system with limited travel. The lower portion of this spring mounting system shall be an integral part of the pump module frame mounting system. This design allows for maximum chassis flexing without undue stress transfer to the vehicle body. ITB No. 8448 Revised 05/2012 Page 23 The four (4) additional mounting brackets manufactured from .25" plate (two on each side) shall be welded to the body supports just aft of the wheel wells and near the right and left side rear compartments to the chassis frame extensions by means of an elastomer spring mounting system, with extended travel captivated die spring to form a modular integral body support system. The upper brackets shall be welded to the body frame and each lower bracket shall be bolted to the truck frame with two 1/2" grade eight bolts, washers and self-locking nuts. The fabricated mounting brackets shall be manufactured from a minimum of .25" plate and have all seams or joints welded on both sides. Full length 3" x 1" shore rubber filler strip is required between the longitudinal sills and the top of the truck frame to maintain at least 13" of clearance between the ground and the lowest underbody compartment. The filler strips (bonded to the rubber) shall be welded to the body longitudinal tubing. The vehicle body shall not rest upon the chassis truck rails and must be separated entirely from the steel frame of the chassis to prevent galvanic action. Loose fitting u-bolt body mounting systems are not acceptable due to the likeliness of the vehicle body shifting, flexing, or becoming detached from the chassis upon rear end impact. COMPLY _____YES NO_____ BODY FLOORING CONSTRUCTION The fabricated body floor shall be made from either 12-guage steel or aluminum. All sub floor seams shall intersect at the cross members. The floor seam layout of the body shall be discussed at the pre-construction conference. COMPARTMENTS AND STORAGE The compartment dimensions may vary to accommodate batteries, exhaust system, etc. The final dimensions and configuration will be as approved by the designated NDF Representative. On all exterior storage compartments, dual LED Strip lighting at a minimum shall be provided. The sheet metal for the compartment doors shall be 12-gauge aluminum or painted steel. Exterior storage compartment doors shall have a door control. The doors shall be flush-fitted with a reinforced cross section(s) and equipped with weather proof recessed automotive closed cell door seals fastened to the jamb. All compartment doors shall have bolt on heavy duty polished stainless steel continuous type hinges, (1/4" pins and 1" joint length). All compartment door latches shall be polished stainless steel bolt-in slam latches or “D” style with 5? bent rotary handle recessed latches that are keyed to match the other body locks. The exterior compartments shall have drip rails installed above the compartment door openings. All compartment floors and shelves shall be fitted with removable Turtle Tiles (black or grey in color) or equal material formed to cover the complete floor area. The leading edge of all compartment doors will be equipped with reflective red & white tape. The compartment mounting for each individual compartment shall be welded to the main body. Self-tapping screw or bolts are not acceptable. All main body storage compartments shall be vented to the outside with “Weber” style stainless steel rotary vents. The vent locations shall be approved by the designated NDF Representative. ITB No. 8448 Revised 05/2012 Page 24 ****** COMPARTMENT SHELVING COMPLY _____YES NO_____ The vehicle shall include adjustable aluminum shelves that are to be installed and have flanges that are 2" deep with a material thickness of .188". A channel support bracket shall be provided along the bottom center of each shelf. Each shelf shall be fully adjustable in height and held in place by extruded uprights. Conspicuity tape with a red/white reflective stripe shall be applied along the length of the front face of all exterior compartment adjustable shelves. NOTE: Each compartment listing in these specifications contains specific details on the shelving that is required. FRONT / SIDE EXTERIOR COMPARTMENTS COMPLY _____YES NO_____ The two (2) front / side tool storage compartments shall be fabricated in front/above of the wheel well in the main body, on the right and left side of the vehicle. These exterior storage compartments shall have hinged exterior doors opening from the center-out, and be designed to have a sweep out floor. A support rail will allow the two doors on each side to latch into the center of the body. These compartments will include an aluminum shelf and a tool rack plate that are adjustable in the storage compartment. The compartment shall have six (6) vertical unistrut sections added to the interior wall for mounting of the storage shelves or tool racks. A compartment width stainless steel scuff plate shall be provided below the storage compartment to protect the body from damage. The top edge of the scuff plates shall be 90 degrees to cover the door threshold. The approximate size of these compartments shall be full height dimension of 32”W x 24”D x 36”T, or as best determined by the manufacturer. The final size must be approved by the NDF representative. The two (2) 12-gauge steel or aluminum flush fitted compartment doors on each side shall be appropriately sized, as best determined by the manufacturer, and shall be equipped with recessed weatherproof automotive closed cell door seals, and additional rubber seals on the door frame shall be provided. Dual LED Strip lighting shall be provided. Specify Compartment Dimensions Left Side _________________________________ Specify Compartment Dimensions Right Side_________________________________ REAR SIDE-CORNER EXTERIOR COMPARTMENTS COMPLY _____YES NO_____ The two (2) side-rear corner storage compartments shall be fabricated into the rear of the body, and will include three (3) aluminum shelves that are adjustable in the storage compartments. These compartments shall be vented. The rear exterior storage compartment shall have hinged exterior doors that open from the center-out. The full length hinges shall be mounted on the left and right sides of the doors to these compartments. A support rail will allow the two doors on each side to latch into the center of the body. The compartment shall have four (4) vertical unistrut sections added to the interior wall for mounting of the storage shelves. A compartment width stainless steel scuff plate shall be provided below the storage ITB No. 8448 Revised 05/2012 Page 25 compartments to protect the body from damage. The top edge of the scuff plates shall be 90 degrees to cover the door threshold. The approximate size of these compartments shall be full height floor to ceiling dimension 40”W x 24”D x 60”T, or as best determined by the manufacturer. The final size must be approved by the NDF representative. The two (2) 12-gauge steel or aluminum flush fitted compartment doors on each side shall be appropriately sized, as best determined by the manufacturer, and shall be equipped with recessed weatherproof automotive closed cell door seals and additional rubber seals on the door frame shall be provided. Dual LED Strip lighting shall be provided. Specify Compartment Dimensions Left Side _________________________________ Specify Compartment Dimensions Right Side________________________________ COMPLY_____YES NO_____ UPPER-BODY STORAGE AREA W/RACK The storage area shall be designated and designed to be above the main body build-up. The floor area of the storage area and for the storage rack will be coated with Rhino lining that is white in color, to protect the paint finish from gear storage and foot traffic on the top of the body build-up. LED lighting is to be provided for this storage area to provide light for night operations. Small round sealed LED lighting with a rubber grommet can be installed in the storage rack throughout the storage area, or as best determined by the manufacturer. Specify Storage Area Dimensions _________________________________ CARGO RACK COMPLY _____YES NO_____ The body build-up shall be equipped with a large surface area expanded metal storage rack that spans the entire roof area of the body. The cargo rack will be comprised of a 1” steel or aluminum square tube frame that is 8” tall, with full expanded metal sides, on all sides. The rack will not include a bottom. The rack will be bolted to the top of the exterior storage compartment. REAR STORAGE COMPARTMENT COMPLY _____YES NO_____ The large rear storage compartment will be fabricated in the rear section of the body build-up. This storage compartment is walk-in, and will provide access to the entire storage area of the center and upper body area of the vehicle. The compartment will be designed to have a sweep out floor. The compartment will have a wall divider on the left side of the body build up for adjustable shelves. Two (2) shelves shall be provided for each section of this area, for a total of four (4) shelves. The right side of this compartment will remain open for large items to be stored on the inside. A large cargo storage net and related hooks shall be provided for this area. The center walk-in area of this compartment will remain open for foot traffic. The floor of this walk-in storage compartment shall be coated with Rhino lining that is black in color. The approximate size of this compartment shall be best determined by the ITB No. 8448 Revised 05/2012 Page 26 manufacturer. The final size must be approved by the NDF representative. Please add the roof needs to be reinforced to support the cargo rack with gear and the weight of a person. The single roll-up aluminum fitted compartment door shall be appropriately sized, as best determined by the manufacturer. The door to this compartment shall be equipped with door seals, and shall be lockable. LED lighting is to be provided for the inside of this compartment to provide light for night operations for personnel to safely gear and equipment. Small round LED lighting with a rubber grommet can be installed at the front and rear end caps of this storage compartment, or as best determined by the manufacturer. Specify Compartment Dimensions _________________________________ REFUELING STORAGE COMPARTMENT COMPLY _____YES NO_____ One (1) storage compartment shall be fabricated and located on the street side of the vehicle, below the aviation fuel tank. The compartment will be secured to a bracket mounted to the frame rail, and will be positioned below the back of the cab area, to the front of the rear axle of the vehicle. A compartment width stainless steel scuff plate shall be provided below, above, and to the sides of the storage compartment to protect the body from damage. The top edge of the scuff plates shall be 90 degrees to cover the door threshold. The approximate size of this compartment shall be best determined by the manufacturer. The final size must be approved by the NDF representative. Two (2) latchable painted steel or 5052-H32 or 3003-H32 aluminum fitted compartment doors shall be appropriately sized and provided, as best determined by the manufacturer. Doors shall be equipped with recessed weatherproof automotive closed cell door seals and additional rubber seals on the door frame shall be provided. Dual LED Strip lighting is to be provided. Specify Compartment Dimensions _________________________________ NOTE: ALL of the compartment doors that will have the potential to strike other painted surfaces shall have rubber bumpers installed in the contact areas. These storage compartments shall be discussed during the pre-construction conference. GENERAL BODY FABRICATION COMPONENTS DOOR HOLDERS & DOOR CHECKS COMPLY _____YES NO_____ The exterior compartment doors shall be provided with a suitable device or means to control and hold the doors in the open position, and not allow the door to contact the side body. Spring loaded door holders that operate with a rod and sliding spring assembly are standard use for the fire service. This type of door control system is preferred for use in the design and build of NDF equipment. Specify Door Control Mfr. & No. _____________________________ Specify Door Check Mfr. & No. ____________________________ ITB No. 8448 Revised 05/2012 Page 27 DOOR LATCHES COMPLY _____YES NO_____ The main exterior compartment door latches shall be flush mounted, stainless steel, Austin Hardware or Hansen bolt-in slam latches or rotary “D” ring style latches with a 5-degree bend for easier grasping of each door handle with gloved hands. These latches shall be provided with a keyed lock, and shall include rotary latch striker posts or equivalent. The door striker shall be adjustable and secured with a nut from behind door frame. The striker washer will not be removed. Cold rolled, threaded 0.162" steel rods shall be used to activate dual rotary latches. Once final adjustments to latches are made, threads are to have Locktite or equivalent applied. All double door compartments shall have an exterior stainless steel rotary handle and rotary latches on the forward door. The forward doors will latch into the door frame mounted striker posts, and will hold closed the secondary compartment access door, or as best determined by the manufacturer. All compartment doors shall be keyed alike on each vehicle. Each vehicle manufactured should be keyed differently from one another if possible. Specify Door Latch Mfr. & No. _____________________________ DOOR HINGES COMPLY _____YES NO_____ All compartment door hinges shall be full length, piano type, stainless steel hinges, 2.5" wide with a 0.25" pin. The hinges shall be attached with 12 x 3/4 stainless steel truss head screws spread 4" apart and staggered 0.5" horizontally for additional strength and adjustability. Hinges shall be staked every 4”. All curbside and street side doors shall be hinged on the forward sides, unless a double door is specified. Hinges shall be attached to the door and to the body with a reinforced nut, washer and bolt system at the top and bottom of the hinge. DOOR SEALS COMPLY _____YES NO_____ Each doorframe will have a 0.875" flange for the installation of an air cell hollow core, 360-degree compression door seal. This seal creates watertight, dust-free compartment integrity. Door seal shall be knock-on type. THRESHOLDS COMPLY _____YES NO_____ All compartment doorframes shall have full width formed stainless steel threshold plates to protect the lower edge of the frame. MISCELLANEOUS COMPONENTS DRIVER’S CONSOLE COMPLY _____YES NO_____ A storage console shall be installed between the two front seats in the cab of the vehicle, and made of formed aluminum and finished with black powder coating. The console shall have a removable top and front panel. The console shall be vented to allow heat dissipation from the electrical components mounted within. The electrical fuse/breaker panel shall be mounted to the front side of the console and be provided with a protective lid that contains a legend for the breaker functions. The console shall be the maximum size that will fit between the front bucket seats, while ensuring allowances for seat belt access, engine doghouse removal, and rear seat leg room. The overall height shall not exceed the height of the front seat cushions. The customer-supplied Bendix King digital DPH 2-way communications radio will be located in this console. Provisions shall be made to install the 2-way radio, which includes the antenna coax (2) and the proper fused power and ground wires. An LED map light shall be installed ITB No. 8448 Revised 05/2012 Page 28 in the upper right corner. A (3) outlet/accessory plug shall be installed on the right front side of the console. The console shall also have backlit switches with engraved labels with a layout to properly identify component and accessory function, and will also be outfitted with a map holder with three (2) dividers that are fabricated out of mill-finished aluminum. The console form/map box will be of the following dimensions: 13-1/2" deep x 20-3/4" wide x 14" front to back. This box is sized to utilize the maximum space available and that is deep enough to house 8 ?" X 11" binders with two (2) full length adjustable dividers. The map holder portion of the console shall be covered with a lockable, black powder coated cover. A four (2) position hand-held radio charger holder shall be mounted on the rear side of the center console. This holder shall be powder coated black to match the console. The holder shall be mounted low enough so the hand-held radio charger body does not protrude above the top surface of the center console. The console shall be bolted to chassis floor with .25” bolts, washers, and nylok nuts. The following components shall be mounted in the cab console top panel: • Bendix King 2-way Digital Radio The following accessory switches shall be mounted in the cab console top panel: • Ground Lights • (2) Spare The following accessory indicator lights shall be mounted in the cab console top panel: • Compartment Open (Amber) COMPLY _____YES NO_____ SPARE TIRE CARRIER A ratchet type cable lift spare tire carrier shall be provided and installed under the chassis frame aft of the rear axle. The use of the vehicle’s lug wrench shall be the mechanism to raise and lower the spare tire. The spare tire shall be secured to the body assembly in the raised position with four (4) "right hand thread" wheel studs and supplied lug nuts of the same OEM type and style that match the vehicle. Access to the ratchet assembly will be at the rear of the vehicle. An access door cover shall be provided to cover and protect the ratchet assembly. FRONT BUMPER COMPLY _____YES NO_____ The front bumper of the vehicle shall be framed with heavy-duty steel construction design. The OEM front bumper can be retained, as long as it meets specifications to house the front driving lights, and the front recovery tow eyes. REAR BUMPER COMPLY _____YES NO_____ The rear bumper shall be framed with heavy-duty steel in a single piece design. The structural framing will enclose an extruded anti-skid plate material; A hinged swing-up type rear bumper step must be located in the center area of the rear bumper. This step is to reduce the stepping height from the ground to the rear bumper, and will allow for safer access to the rear side body steps of the vehicle, where personnel must gain access to the top and rear storage compartments. The flip-down step shall have a break-away stop in the lowered position in the event the vehicle is backed into an object with the step in the down position. This specification will be as best determined by the manufacturer. NDF representative will approve bumper at pre-construction meeting. ITB No. 8448 Revised 05/2012 Page 29 SIDE VEHICLE STEPS COMPLY _____YES NO_____ The vehicle shall be equipped with perforated steel steps that are placed on each side of the vehicle, below the cab doors. OEM-Style steps are preferred. REAR VEHICLE BODY STEPS COMPLY _____YES NO_____ The vehicle shall be equipped with flip-down steps on the rear of the vehicle body. The steps shall have an open grate design for self cleaning. They shall be placed on the rear of the vehicle, on each side, for the vehicle occupants to safely reach the top storage area of the body build-up. Specific step design and placement shall be discussed at the pre-construction conference. HANDRAILS COMPLY _____YES NO_____ The vehicle is to be equipped with handrails that are made from aluminum, are of solid stock design, with rough grip knurling, and are of 1-1/4" diameter, with chrome plated stanchions. Handrails will be included on the rear of the body build-up, one (1) on each side, for personnel to safely reach the top storage area of the body build-up. Handrail locations are to be discussed during the pre-construction conference. AIR COUPLING COMPLY _____YES NO_____ One (1) automotive style standard air chuck with a dust cover shall be provided on the front of the body shall be installed to protect the air chuck from feet or falling tools. A valve build-up. A protective guard shall be installed at the air tank to shut-off air supplied to the coupler if necessary; at or below 60 psi. FRONT VEHICLE RECOVERY / TOW EYES COMPLY _____YES NO_____ The vehicle shall be equipped with front recovery tow eyes and/or hooks. The front recovery tow eyes shall be constructed of ?” thick steel plate that are to protrude through the front bumper assembly. They shall be directly bolted to the frame with grade 8 bolts with hardened washers, and grade "C" distorted thread locknuts. OEM recovery hooks are acceptable. EAR VEHICLE RECOVERY / TOW EYES RCOMPLY _____YES NO_____ The vehicle will be equipped with two (2) ?” steel vehicle recovery / tow eyes at the rear of the vehicle. AIR INTAKE SCREEN COMPLY _____YES NO_____ An ember screen (stainless steel) shall be installed on the vehicle’s fresh air intake system and outside cab vent. The air intake and cab vent shall be protected as to prevent water and particles greater than .039 inches in diameter from entering the air intake system. Particular attention is required on screening of the remote through the hood style air intake systems. NO EXCEPTIONS TO THIS REQUIREMENT WILL BE ACCEPTED. DRIVELINE SAFETY HOOPS COMPLY _____YES NO_____ Bolt-on driveline safety hoops shall be provided on the forward portion of the rear multi-piece driveline. The hoops shall be fabricated from steel and secured to the lower body sills with grade 8 bolts and locking washers or nuts. NO EXCEPTIONS TO THIS REQUIREMENT WILL BE ACCEPTED. REAR FENDERS COMPLY _____YES NO_____ ITB No. 8448 Revised 05/2012 Page 30 Full aluminum fenders shall be outfitted over the rear drive tires, if debris protection is not adequately supplied as part of the body build-up. COMPLY _____YES NO_____ SPLASH GUARDS Two (2) splash guards shall be mounted behind the front wheels and two (2) splash guards shall be installed at the rear of body in conformance with Title-49 FMCSS standards. The splash guards shall be plain black with end weights and be mounted at a distance to the back of the wheels to preclude flaps from being carried into the tires when backing into brush, etc. SPECIAL GUARD COMPLY _____YES NO_____ If the OEM windshield washer bottle on the International 4300 is located in the front wheel well housing, and is susceptible to being damaged from flying rocks and debris from the rotation of the front tire, the washer bottle shall be protected with a metal plate, and shall have a narrow vertical cut-out where the plate directly covers the washer bottle, so the fluid level can be easily viewed by the vehicle operator during inspection. CHOCK BLOCKS COMPLY _____YES NO_____ Two (2) aluminum wheel chocks shall be provided with the vehicle. The wheel chock related mounting bracket shall also be provided. Mounting bracket location shall be discussed during the pre-construction conference. SAFETY EQUIPMENT COMPLY _____YES NO_____ Two (2) 20-B:C portable fire extinguisher with permanent mounting brackets must be installed on the body build-up. One (1) three piece bi-directional emergency reflective triangle set must be installed in cab. Specific mounting locations shall be discussed during the pre-construction conference. ADDITIONAL EQUIPMENT COMPLY _____YES NO_____ One (1) 33MM wheel lug wrench and related handle; one (1) 20-ton bottle jack and related handle; and one (1) heavy-duty set of jumper cables shall be provided. LIGHTING AND ELECTRICAL SYSTEM GENERAL BODY FABRICATION ELECTRICAL WIRING COMPLY _____YES NO_____ All vehicle wiring is to be "Cross Link Polyethylene" heat resistant type that meets SAE J1128 type SXL wiring guidelines. The wiring shall be loomed, grommeted, and routed the maximum distance away from possible high heat sources, and properly clamped to the body or frame members to preclude chaffing on other components. Only insulated metal loops for electrical wiring mounting are acceptable for the fire service. Where holes are cut into the body structure for wiring, they will have the hole circumference filed smooth and grommeted. The wiring as per the vendor supplied wiring schematic shall be function coded at both the device that the wire is attached to, in addition to the wire connected to the device that controls the circuitry of the wire. The lighting, and warning buzzer is to be a minimum of 14-gauge. The 12-Volt wiring from the truck to the junction box is to be a minimum 4-gauge cable, which is protected with a 150-amp resettable circuit breaker. A Cole-Hersey #24059 relay shall be used to activate the main power circuit; it shall be activated from the accessory terminal on the ignition switch to minimize battery drain from unimportant accessories left on while the vehicle’s engine is not running. This does not include the 2-way communications radio. Battery cables shall be AWG ITB No. 8448 Revised 05/2012 Page 31 size 2-0 with crimped terminals, and shall include heat shrink tubing protecting the terminals from arching and corrosion. An as-built wiring schematic must accompany each unit upon delivery. NO EXCEPTIONS TO THIS REQUIREMENT WILL BE ACCEPTED. All uninsulated terminals AWG size 0-4/0 (starter and battery) shall be square crimped with a Roto crimp tool (AMP Special Industries # 600850-1). The crimp area and wire will be sealed with heat shrink tubing to protect it from moisture and strain relief. Soldered terminals and connectors are not acceptable. All wiring circuits will terminate in a weatherproof junction box (Sig-Stat # 3120) or equal, and shall be located under left front corner of body to allow main body removal from the chassis. The electrical system protection shall incorporate the use of self-resetting circuit breakers in lieu of fuses. NOTE: If any toggle switches are used for the build-up, they shall have screw terminals. Spade-type terminals are unacceptable. All cab switches shall be self- illuminating, and are to be labeled to their function with engraved 1.0. plates, and fastened with machine screws and self- locking nuts or rivets. Adhesive backed 1.0. plates are not acceptable. All lights shall be provided and installed with backing plates where necessary, and shall also be wired, protected, flashed, and switched as per the job description. The turn signal and hazard switch assembly supplied with the truck chassis may require that the flasher be upgraded by the contractor to meet LED operation and/or electrical load requirements. All warning lights and design will meet general AVIATION standards. All marker lights, clearance lights, turn signal lights, headlights, stop lights, etc. must meet FMCSA standards. COMPLY _____YES NO_____ MASTER BATTERY DISCONNECT SWITCH A Cole Hersey # 75903 battery disconnect switch with a # 82065 face plate (or equal) shall be provided and mounted on the cab floor next to the driver’s seat. A green LED battery switch-on indicator light shall be dash mounted near the key switch to alert the driver that the battery switch is either in the on/off position. This switch will disconnect all battery power to the vehicle, except to the vehicles ECM for both the engine and transmission. COMPARTMENT OPEN LIGHT COMPLY _____YES NO_____ A Red Open Compartment Flashing Light LED shall be mounted on the face of the vehicle’s center console. A label shall be applied adjacent to the light that reads: “OPEN COMPARTMENT'. An audible buzzer shall be provided and activate when the parking brake is removed, and a compartment is left open. The compartment open light circuit shall be wired to all compartment doors. UNDERHOOD LIGHTING COMPLY _____YES NO_____ Three (3) LED lights shall be installed under the hood in the engine compartment. The switch shall be installed under the hood on the driver’s side, at eye level, to operate the lights. FUEL PUMP PANEL LIGHTING COMPLY _____YES NO_____ The fuel pump panel shall be illuminated by strip lighting and activated when the pump panel light switch is turned to the “ON” position on pump panel. ITB No. 8448 Revised 05/2012 Page 32 STORAGE COMPARTMENT LIGHTING COMPLY _____YES NO_____ All truck body storage compartments shall be illuminated by strip lighting and activated when each individual compartment door is opened. The storage compartments lights shall be Truck-Lite (or equal) LED strip lighting. A minimum of two (2) LED compartment lights shall be provided for each body compartment. Any wiring loom and switches inside any compartment shall be protected using a removable metal guard, in order to avoid damage from contents shifting during transit. Lights shall be wired to the master battery disconnect switch, or as specified by the manufacturer. WORK AREA LIGHTING COMPLY _____YES NO_____ Six (6) LED adjustable mount work lights shall be installed on steel brackets welded to the body build-up. Two (2) lights on each rear corner of the vehicle, and two (2) lights on both the right and left sides of the body build-up. The side work lights shall be installed on the upper forward and rear sides of the body. The rear work light brackets will be large enough to share bracket space for the rear upper amber LED warning lights. One switch each will operate the light pairs on each side, and on the rear of the vehicle, independently from one another. TAIL, STOP, TURN SIGNAL, AND BACK-UP LIGHTING COMPLY _____YES NO_____ On the rear of the vehicle on each side, shall be one (1) Bett’s LED lighting bracket that is to accommodate four (4) Bett’s LED light heads. The lighting bracket shall contain one (1) red LED tail light/brake light, one (1) amber LED turn signal light, one (1) clear LED reverse light, and one (1) amber LED warning light. The amber LED warning light shall be affixed in the top portion of the lighting bracket. The lighting bracket is to be chrome plated. SIDE TURN SIGNAL LIGHTING COMPLY _____YES NO_____ On the rear of the vehicle on each side, near the wheel well housing rubber trim, a LED turn signal indicator light will be fastened to build-up. These lights will be rubber mounted using a Signal-Stat #60315Y lamp and #60700 grommet or similar. The mounting of this light shall be in-line with the Bett’s LED warning light. CLEARANCE MARKER LIGHTING COMPLY _____YES NO_____ The clearance and side marker lights shall be round 2” Signal-Stat LED red #3050 rubber mounted, and Signal-Stat LED amber #3050A rubber mounted. Rubber Grommet: Signal-Stat #30401. All lights must be wired into the existing tail light circuit and mounted as follows: • 2 each -amber, top front corner of body. • 2 each -amber, top front side corner of body. • 2 each -red, top rear corner of body. • 2 each -red, top rear side corner of body. • 3 each -red, three light cluster mounted upper center of body above the rear storage compartment. LICENSE PLATE LIGHT COMPLY _____YES NO_____ A license plate light shall be mounted directly above the license plate mounting area on the rear of the vehicle on the right side. A Signal-Stat 26 series #26336 license plate light or similar shall be used, with a LED bulb installed. BODY REFLECTORS COMPLY _____YES NO_____ ITB No. 8448 Revised 05/2012 Page 33 Reflectors shall be Signal-Stat #57 or similar, center hole mount, 3" diameter and mounted as follows: • 2 each -red, rear lower corners of body. • 2 each -red, rear side lower corners of body. • 2 each -amber, front side lower corners of body. • 2 each -amber, front lower corners of body. COMPLY _____YES NO_____ PLACARD HOLDER The body build-up shall be equipped with four (4) slide-in style placard holders. Specific placard holder locations can be discussed during the pre-construction conference. To include #1863 specific placards. ODY CHEVRON STYLE REFLECTOR COMBPLY _____YES NO_____ The lower center compartment storage doors on the rear of the vehicle shall be covered with red and yellow reflective chevron striping. The stripes shall be 4" wide and shall alternate red and yellow. The chevron pattern shall angle up from the outer edges toward the center of the rear body. The reflective chevron decal material shall meet aviation standards. FRONT CAB MAP LIGHT COMPLY _____YES NO_____ An 18" rheostat controlled map light shall be provided and mounted on the console. Federal Signal Littelite model # LF18ES-LED or equal. COMMUNICATIONS RADIO SYSTEM COMPLY _____YES NO_____ The contractor will supply one (1) 2-way radio antenna that shall be installed on the cab roof. The antenna will not be mounted within 18” of the vehicle’s light bar. The antenna shall be evenly spaced across the roof of the vehicle. 15' of coax cable supplied by the contractor will connect the antennas to NDF 2-way communications radio. The cable will run to the center cab console. A 10-guage positive & negative wire (in loom) will be fully wired and fuse protected with a 20 amp fuse and made available in the center console for connection to the NDF Bendix King digital radio when it is installed. VHF RADIO SPEAKER COMPLY _____YES NO_____ An interior cab ceiling mounted speaker box shall be provided that will have adequate dimensions to allow for the flush mount installation of one VHF radio speaker. The Contractor shall supply and install a high quality VHF speaker (ref 2321-2017_EQ_Radio) in the ceiling mounted speaker box, which shall be evenly spaced between the operator and front passenger seat. Speaker wiring will be run from the ceiling mounted speaker box to a position in the center console to facilitate ease of the VHF radio installation. BACK-UP WARNING DEVICE COMPLY _____YES NO_____ A 100+ dba electronic back-up alarm shall be installed in an appropriate location at the rear of vehicle, and wired into the back-up lighting circuit. Specify dba, Mfr. & No. _________________________________ BACK-UP CAMERA COMPLY _____YES NO_____ The vehicle will be outfitted with an automatically activated rear-view camera. The back up camera shall be equivalent to a Rosco Vision System STSK7965. The camera lens shall be installed in an appropriate location at the rear of vehicle, and wired into the back-up lighting circuit to activate the ITB No. 8448 Revised 05/2012 Page 34 system automatically. The monitor shall be mounted in a custom bracket inside the cab, below the overhead console that contains the sun visors, towards the windshield, centered in that immediate area. The custom monitor bracket shall provide a clean look, and will cover the cables or wires related to the back-up camera system. Specify Mfr. & No. _________________________________ COMPLY _____YES NO_____ GROUND STRAP An electrical ground strap shall be installed from the body build-up assembly to the truck frame. The ground shall be a cable equal to OEM ground cables or straps. WARNING LIGHTING LOWER FRONT ZONE LIGHTING COMPLY _____YES NO_____ Two (2) alternating synchronized amber Whelen 700 Series LED lights shall be installed below the grill, and shall not restrict air flow to the vehicle’s radiator. Lights shall have chrome bezels. SIDE REAR WARNING LIGHTING COMPLY _____YES NO_____ Two (2) amber Whelen 700 Series LED warning lights, one on each side, shall be mounted near the rubber fender ring, at the rear wheel wells. REAR WARNING LIGHTING COMPLY _____YES NO_____ Two (2) synchronized amber Whelen oscillating rotabeam super LED Series warning light assemblies are to be mounted at a 45 degree angle to the rear of the vehicle in the upper most corners of the fuel tank, at the rear of the vehicle. These lights will share the same stainless steel elongated bracket with the rear work lights. Two (2) alternating synchronized amber Whelen 600 Series LED lights shall be installed on the right and left side of the rear of the vehicle, in the upper portion of the chrome 600 series tail light bracket. WARNING LIGHTING WARRANTY COMPLY _____YES NO_____ A three (3) year manufacturer's warranty on the light bar shall be provided. Individual warning lights shall be covered by the manufacturer for at least one (1) year. FINISHING AND LABELING GENERAL PROVISIONS COMPLY _____YES NO_____ The completed vehicle will be subject to aviation use for wildland fire suppression and accompanying body abrasion. However, as a new vehicle, a high quality commercial finish is required to provide the best possible foundation for finish maintenance and operator pride. All visible exterior surface areas shall be free of grinding marks, dents, peen marks, paint sag, orange peel and/or unsightly workmanship when the finished vehicle is presented for NDF's acceptance. Painting is to be applied according to the paint manufacturer's directions on properly prepared and primed surfaces. When completed, all exterior painted surfaces of the entire main body shall be finished to be an exact color match of the OEM's commercially finished cab exterior. When completed, all exterior painted ITB No. 8448 Revised 05/2012 Page 35 surfaces of the Aviation Fuel Truck body build-up shall be the single color specified gloss white. An exterior paint touch-up kit shall be included. COMPLY _____YES NO_____ MATERIALS The highest quality, state of the art, low V.O.C. polyurethane finishing system shall be utilized. (Dupont, PPG, Sherwin Williams, or equal). The finish coat will be applied in multiple coats to ensure proper paint coverage with a high gloss finish. Priming will be a single stage process. There will be multiple coats of catalyzed two-component polyurethane primer-surfacer applied for leveling of small perfections and topcoat sealing. Painted stainless steel surfaces shall use a compatible surface etching primer before any component receives any final paint coating. Application shall be in strict accordance with the paint manufacturer's instructions, including the number of coats and dry mil thickness. Specify Finish Coat Mfr. & No. ______________________________ PREFINISH PAINTING COMPLY _____YES NO_____ The chassis area and component parts that will are inaccessible for "finish" painting when the completed unit is to be painted shall will be cleaned, primed and painted the specified gloss white color before final assembly. STORAGE COMPARTMENT INTERIOR FINISH COMPLY _____YES NO_____ The interior of all storage compartments including the interior crew compartments shall be unpainted/mill-finish if aluminum, or painted if the body is designed from steel. NOTE: All stainless steel hinges, door handles and compartment latches are not to be painted. PAINT FINISH WARRANTY COMPLY _____YES NO_____ The finish paint on the unit will be provided with a five (5) year paint finish guarantee for the following items: Peeling or delaminating of the topcoat or other layers of paint, cracking or checking, and the loss of gloss finish caused by defective materials or improper application. A copy of this warranty shall be submitted with the bid proposal. EXTERIOR LETTERING / STRIPING COMPLY _____YES NO_____ Under the direction of the designated NDF representative, the contractor shall supply and install after final painting the full length of the chassis/body the 6" green reflective stripe and NDF exterior decal set and door shields on each unit manufactured. The striping package must conform to the NDF Fleet Standardization Plan. Decals shall only be applied to the body after the chassis has been appropriately mounted to the body. The contractor shall also supply and install a 3" X 5" DIESEL FUEL adhesive backed decal on the vehicle fuel tank(s). This decal shall be weather and fuel proof. INSTRUCTION LABELS COMPLY _____YES NO_____ The contractor shall install and supply the following labels as required by State and Federal regulations. The labels shall be engraved plastic, red with white letters, black with white letters or white with red letters and fastened with rivets. Adhesive backed labels will be rejected. Mounting locations shall be discussed at the pre-construction conference. ITB No. 8448 Revised 05/2012 Page 36 • 1 each - The cab dash area shall have a vehicle dimension label installed. The label shall be highly visible, indicating the overall height, length, width and weight of the vehicle. • 2 each - USE OF SEAT BELTS ARE MANADATORY AT ALL TIMES • 1 each – DANGER - Personnel Must Be Seated And Seat Belts Must Be Fastened While Vehicle Is In Motion Or DEATH OR SERIOUS INJURY MAY RESULT - shall be provided in the vehicle cab interior. This label shall be located so that it is visible from all seating positions. • 5 each - NO SMOKING - shall be installed in the cab, on the sides, front, and rear of the vehicle. The label shall warn personnel that smoking in and around the vehicle is prohibited. • 4 each – JET A FUEL – Shall be mounted on the right and left sides of the vehicle, front bumper, and on the rear of the body build-up. Item Unit Extended MSRP No. Qty Description Price Price Price 3.1 1 AVIATION FUEL TRUCK: 1,000 gallon; ________ _________ ______ Diesel Powered Cab and Chassis; per each per each In Accordance With Specifications Provided. Specify Mfr. & No. _______________________________ Specify Warranty _________________________________ dditional Requirements A (1) Bids MUST be submitted on this form to be considered. (2) Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish equipment at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year. (3) The bidder certifies by signature on this bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any Federal department or agency sponsored program. (4) Contractor in bidding on and in the performance of this solicitation shall be solely responsible for complying with all laws, including but not limited to, codes, statutes, regulations, and ordinances of the City, County, State, and Federal governments. (5) Authorized service, repair and parts shall be required throughout the State of Nevada as it is unknown exact locations where unit(s) are to be deployed. State Name, Address and Phone Number of all service locations available. Service and repair locations may be determining factor in award of bid. ITB No. 8448 Revised 05/2012 Page 37 ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ State response time after initial call for service. ________ Hours. (6) All vehicles bid on must meet the latest Federal Safety Regulations and be manufacturer’s current listed model. (7) All vehicles bid on must meet the requirements of the Nevada Revised Statutes, Chapter 484 as applicable. (8) All vehicles bid on must meet the requirements of the Nevada Revised Statutes, 482.318 et seq. (9) All vehicles bid on must meet the requirements of the Nevada Revised Statutes, 482.135. (10) All models shall be manufacturer's current listed model. (11) As a condition of award, a vendor is required to deliver any vehicle(s) specified herein to any government entity using any award or contract that results from this solicitation through a licensed, Nevada vehicle dealer which will then be considered a joint submittal, or be a licensed Nevada vehicle dealer prior to the submission and opening date of the price agreement pursuant to Nevada Revised Statute 482. In the spaces below, please provide the Purchasing Division with the name, address, telephone number, facsimile number and license number of the dealer who will provide or perform the delivery of the completed unit(s). Name: _________________________________________________________ Address: _______________________________________________________ Telephone Number: ____________________Fax: ______________________ Nevada Vehicle Dealer License Number: _____________________________ Signature of Nevada Vehicle Dealer: _________________________________ Failure to provide the requested information may be cause for rejection of your response. (12) The section entitled "EXCEPTIONS TO SPECIFICATIONS" must be completed by all bidders. Failure to complete this section or failure to list exceptions he specifications will result in the bid being considered incomplete and unacceptable to the State of Nevada. (13) If equipment is delivered minus any part, item or accessory issued as standard manufacturer's equipment, and/or as specified by the State, the successful bidder will be immediately notified. If the missing part, item or accessory cannot be provided and installed within 72 hours, the State ITB No. 8448 Revised 05/2012 Page 38 reserves the right to buy the item or part from another source and bill the successful bidder for the cost including installation. (14) All equipment, included in the base vehicle description or optional, must be factory installed when it is factory available. The Nevada State Purchasing Division, the purchasing local government or political subdivision whichever is applicable must receive prior notification whenever any local installation is to be performed. Any equipment included in the base vehicle description that is to be locally installed must be clearly listed. Any options that will be locally installed must be so noted. (15) WARRANTY & RECALL SERVICE: All warranty and recall service shall be performed at a service facility located within the State of Nevada. Bids on equipment from manufacturers that do not have service facilities within the State or who cannot provide such service by an authorized representative within the State of Nevada will bear the cost of transportation to and from the place where work is to be done. Warranty and Maintenance Requirements a) Manufacturer's warranty shall be a minimum of 12 months on entire machine and 12 additional months on power train or longer if provided by O.E.M. at no cost to the State. Warranty will not begin until the unit has arrived at and been accepted by the at the final use location. NDF will provide the vendor with the effective date. .A copy of the manufacturer's and/or vendors standard warranty must be submitted with pricing. b) Manufacturer shall provide a five-year limited body warranty against rust-thru from date of delivery. A two-year limited warranty against defects in materials and workmanship from date of delivery for items not in the 5-year policy c) Vendor must provide details of any upgrade or delayed start warranty and any maintenance policy including costs to keep warranties in effect. d) All warranty and recall service shall be performed at a factory authorized service facility located within the State of Nevada. NOTE: Any information required for periodic service checks required to keep warranties in effect must be provided by successful bidder. (16) Bidder is required to submit descriptive data or printed specifications describing COMPLETE UNIT bidding. Failure to comply with this request may be cause for non-acceptance of bid. (17) BRAND NAMES: Unless otherwise stated “No Exceptions”, brand names mentioned in these specifications are for reference only and are intended for the purpose of assisting in describing the need, use, and quality of the item. The contractor will identify any alternate item(s) and it is the State’s prerogative to either accept or reject any alternative item(s). (18) Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish equipment at price or prices bid on or be penalized by being removed from bidder's list for a period of one year. ITB No. 8448 Revised 05/2012 Page 39 (19) Vendor is required to provide Dealers Report of Sale (DRS) or Manufacturers Statement of Origin (MSO) with each equipment item at the time of delivery. Please specify the DRS/MSO be made out to: Nevada Division of Forestry 2478 Fairview Drive Carson City, NV 89701 (20) For purposes of addressing questions concerning this solicitation, the sole contact will be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement. 4. PAYMENT 4.1 Prices offered in bids are an irrevocable offer for the term of the contract and any contract extensions unless otherwise specified in the Additional Requirements of this ITB. 4.2 The State generally pays within 30 days upon receipt of invoice and the using agency’s approval. Per the State’s policy and procedures, payments are not made prior to receipt of goods. Vendor’s Payment Terms _____________________________ 4.3 Prompt payment discount periods equal to (or greater than) 30 calendar days will receive consideration and bid pricing will be reduced (for evaluation purposes only) by the amount of that discount(s). Vendor’s Prompt Payment Discount Offered ____________________ 4.4 Vendor’s prices contained in this bid are subject to acceptance within _________calendar days. 4.5 The price quoted is for the specified delivery, and, unless otherwise specified in the Contract, is FOB destination (freight included) to the delivery address. Unless otherwise specified in the Contract, the price does not include applicable federal or State sales, use, excise, processing or any similar taxes, or duty charges, which shall be paid by the State, or in lieu thereof, the State shall provide the Vendor with a tax exemption certificate acceptable to the applicable taxing authority. Unless otherwise specified in the Contract, payment shall be made in accordance with Nevada law to the Vendor. 4.6 The State requests MSRP prices in effect at the time of bid submittal for internal statistical purposes. ITB No. 8448 Revised 05/2012 Page 40 4.7 Purchasing Card Acceptance In an effort to streamline the purchasing and payment process, the State is encouraging agencies to use the state contracted purchasing card to facilitate small dollar purchases. While at the present time it is not mandatory that contractors accept credit card purchases; contractors are encouraged to consider this alternate payment process. Purchasing (Credit) Cards accepted: Yes __________ No __________ Payment discount for transactions involving card use: ___________ % Discount. 4.8 Delivery Delivery will be completed within _______ calendar days after receipt of purchase order. 5. BID SUBMITTAL INSTRUCTIONS 5.1 Bids must be received at the address referenced below per Section 5.5, ITB Timeline. Bids that do not arrive by bid opening time and date WILL NOT BE ACCEPTED. Vendors may submit their bid any time prior to the above stated deadline. 5.2 Bids may be submitted via mail, overnight delivery or facsimile. 5.2.1 Hard Copy Bid Submission: Must be submitted in a sealed package, the package must be clearly marked: Invitation to Bid No. 8448, Bid Opening Date: May 31, 2016. Bid shall be submitted to: State of Nevada, Purchasing Division Heather Moon 515 E. Musser Street, Suite 300 Carson City, NV 89701 5.2.2 Electronic Bid Submittal: Faxed bids shall be sent to 775-684-0169 ONLY. Bids sent to any other fax number will NOT be accepted. Awarded vendor will be required to follow up with an original signature of the submitted bid. Bids sent by fax must be sent with a cover page, the package must be clearly marked: Invitation to Bid No. 8448, Bid Opening Date: May 31, 2016. 5.3 The State Purchasing Division will not be held responsible for bid packages mishandled as a result of not being properly prepared. 5.4 The Invitation to Bid (ITB) Question Submittal Form is located on the Solicitation Opportunities webpage at . Select the Solicitation Status, Questions dropdown and then scroll to the ITB number and select the “Question” link. The deadline for submitting questions is as specified in Section 5.5 ITB Timeline. ITB No. 8448 Revised 05/2012 Page 41 All questions and/or comments will be addressed in writing. An email notification that the amendment has been posted to the Purchasing website will be issued on or about the date specified in Section 5.5, ITB Timeline. 5.5 ITB TIMELINE The following represents the proposed timeline for this project. All times stated are Pacific Time (PT). These dates represent a tentative schedule of events. The State reserves the right to modify these dates at any time. Task Date/Time Deadline for submitting questions 05/13/2016 @ 5:00 PM Answers posted to website On or about 05/18/2016 Deadline for submission and opening of bids No later than 2:30 PM on 05/31/2016 Evaluation period (approximate time frame) 05/31/2016 - 06/03/2016 Selection of vendor On or about 06/03/2016 5.6 This entire document and any amendments, if applicable, to this ITB must be returned as part of the vendor’s bid submission. Failure to comply with this requirement may be grounds for non- acceptance of the bid. 5.7 For purposes of addressing questions concerning this ITB the sole contact will be the Purchasing Division. Upon issuance of this ITB, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this ITB or any subsequent submitted bid responses with any prospective bidders or their representatives until issuance of formal NOA. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement. 5.8 Sealed bids will be publically opened and read at the date, time and location specified within the ITB. Assistance for handicapped, blind or hearing-impaired persons who wish to attend the ITB opening is available. If special arrangements are necessary, please notify the Purchasing Division designee as soon as possible and at least two days in advance of the opening. 6. BID SOLICITATION, EVALUATION AND AWARD PROCESS 6.1 This procurement is being conducted in accordance with NRS Chapter 333 and NAC Chapter 333. 6.2 Bids must conform to all terms, conditions and specifications in this ITB. ITB No. 8448 Revised 05/2012 Page 42 6.3 Contractor agrees to comply with conditions of the Federal Occupational Safety and Health Acts of 1970 (OSHA) as may be amended, and certifies that all items furnished and purchased under this order will conform to and comply with said standards and regulations. Contractor further agrees to indemnify and hold harmless purchaser from all damages assessed against purchaser as a result of Contractor’s failure to comply with the acts and standards thereunder and for the failure of the items furnished under this order to so comply. 6.4 Pursuant to NRS Chapter 613 in connection with the performance of work under this contract, the contractor agrees not to unlawfully discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, sexual orientation or age, including, without limitation, with regard to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including, without limitation, apprenticeship. The contractor further agrees to insert this provision in all subcontracts, hereunder, except subcontracts for standard commercial supplies or raw materials. 6.5 Every contract or order for goods must be awarded to the lowest responsible bidder. (NRS 333.340(1)) To determine the lowest responsible bidder, the Purchasing Division may consider: , The location of the using agency to be supplied; , The qualities of the articles to be supplied; , The total cost of ownership of the articles to be supplied; , The conformity of the articles to be supplied with the specifications; , The purposes for which the articles to be supplied are required; and , The dates of delivery of the articles to be supplied. The Purchasing Division shall not be obligated to accept low bid, but will make an award in the best interest of the State after all factors have been evaluated. (NRS 333.300(2)) 6.5.1 When the advertisement for bids includes a statement that bids for alternative articles will be considered, alternative articles will be considered in as much as they are determined to: , Meet or exceed the specifications of the article listed in the original request for bids; , The purchase of the alternative article results in a lower price; and , The Chief deems the purchase of the alternative article to be in the best interests of the State. 6.6 Bids may be withdrawn by written or facsimile notice received prior to the ITB opening time. Withdrawals received after the ITB opening time will not be considered except as authorized by NRS 333.350(3). ITB No. 8448 Revised 05/2012 Page 43 6.7 The State reserves the right to alter, amend, or modify any provisions of this ITB, or to withdraw this ITB, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the State to do so. 6.8 Any unsuccessful bidder may file an appeal in strict compliance with NRS 333.370. 6.9 The Legislature, the Supreme Court, the Nevada Wing of the Civil Air Patrol (NRS 333.469), the Nevada System of Higher Education (NRS 333.470) and local governments (as defined in NRS 332.015) are intended third party beneficiaries of any contract resulting from this ITB and any local government may join or use any contract resulting from this ITB subject to all terms and conditions thereof pursuant to NRS 332.195. The State is not liable for the obligations of any local government which joins or uses any contract resulting from this ITB. .10 Vendors who enter into a contract with the State of Nevada and who sell tangible personal 6 property in the State of Nevada are required to obtain a permit in accordance with NRS 372.125, and required to collect and pay the taxes imposed by law on the sale of tangible personal property in this State. 6.11 When applicable, submission of a bid must include any and all proposed terms and conditions, including, without limitation, written warranties, maintenance/service agreements, license agreements, lease purchase agreements and the bidder’s standard contract language. A review of these documents will be necessary to determine if a bid is in the best interest of the State. 7. TERMS AND CONDITIONS FOR PURCHASE OF GOODS 7.1 INCORPORATED DOCUMENTS: The Contract shall consist of this ITB, any amendments to this ITB if applicable, the vendor’s bid and all documentation contained therein, together with any subsequently issued purchase order(s) executed by a person with full power and authority to issue same on behalf of the State. A vendor’s bid shall not contradict or supersede any State specifications, terms or conditions without written evidence of mutual assent to such change appearing in the Contract. 7.2 NOTICE: Unless otherwise specified, termination shall not be effective until thirty (30) calendar days after a party has served written notice of default, or without cause upon the other party. All notices or other communications required or permitted to be given under this Contract shall be in writing and shall be deemed to have been duly given if delivered via email, personally in hand, by telephonic facsimile, regular mail, or mailed certified mail, return receipt requested, postage prepaid on the date posted, and addressed to the other party at the address specified above. 7.3 TERMINATION: 7.3.1 Termination Without Cause. Any discretionary or vested right of renewal notwithstanding, this Contract may be terminated upon written notice by mutual consent of both parties or unilaterally by either party without cause. ITB No. 8448 Revised 05/2012 Page 44 7.3.2 State Termination for Nonappropriation. The continuation of the Contract beyond the current biennium is subject to and contingent upon sufficient funds being appropriated, budgeted, and otherwise made available by the State Legislature and/or federal sources. The State may terminate the Contract, and the Vendor waives any and all claim(s) for damages, effective immediately upon receipt of written notice (or any date specified therein) if for any reason the Contracting Agency’s funding from State and/or federal sources is not appropriated or is withdrawn, limited, or impaired. 7.3.3 Cause Termination for Default or Breach. A default or breach may be declared with or without termination. The Contract may be terminated by either party upon written notice of default or breach to the other party as follows: 7.3.3.1 If the Vendor fails to provide or satisfactorily perform any of the conditions, work, deliverables, goods, or services called for by the Contract within the time requirements specified in the Contract or within any granted extension of those time requirements; or 7.3.3.2 If any state, county, city or federal license, authorization, waiver, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by the Vendor to provide the goods or services required by the Contract is for any reason denied, revoked, debarred, excluded, terminated, suspended, lapsed, or not renewed; or 7.3.3.3 If the Vendor becomes insolvent, subject to receivership, or becomes voluntarily or involuntarily subject to the jurisdiction of the bankruptcy court; or 7.3.3.4 If the State materially breaches any material duty under the Contract and any such breach impairs the Vendor's ability to perform; or 7.3.3.5 If it is found by the State that any quid pro quo or gratuities in the form of money, services, entertainment, gifts, or otherwise were offered or given by the Vendor, or any agent or representative of the Vendor, to any officer or employee of the State of Nevada with a view toward securing a contract or securing favorable treatment with respect to awarding, extending, amending, or making any determination with respect to the performing of such contract; or 7.3.3.6 If it is found by the State that the Vendor has failed to disclose any material conflict of interest relative to the performance of the Contract. 7.3.4 Time to Correct. Termination upon a declared default or breach may be exercised only after service of formal written notice as specified in paragraph 6.2, and the subsequent failure of the defaulting party within fifteen (15) calendar days of receipt of that notice to provide evidence, satisfactory to the aggrieved party, showing that the declared default or breach has been corrected. 7.3.5 Winding Up Affairs Upon Termination. In the event of termination of the contract for any reason, the parties agree that the provisions of this paragraph survive termination: ITB No. 8448 Revised 05/2012 Page 45 7.3.5.1 The parties shall account for and properly present to each other all claims for fees and expenses and pay those that are undisputed and otherwise not subject to set off under the Contract. Neither party may withhold performance of winding up provisions solely based on nonpayment of fees or expenses accrued up to the time of termination; 7.3.5.2 The Vendor shall satisfactorily complete work in progress at the agreed rate (or a pro rata basis if necessary) if so requested by the Contracting Agency. 7.4 REPRESENTATIONS AND WARRANTIES: The Vendor represents and warrants to the State: 7.4.1 Bid Representations: All statements made by the Vendor on any application, bid, proposal, offer, financial statement, or other document used by the Vendor to induce the State to enter into the Contract are true, correct, complete, and omit no information which would render them misleading. 7.4.2 Use of Broker: The Vendor agrees to indemnify the State from any damage, liability, or expense that it may suffer as a result of any claim of a broker or other finder with whom it is determined that the Vendor has dealt in connection with the transactions contemplated under the contract. 7.4.3 Express Warranties: For the period specified in the NOA, Vendor warrants and represents each of the following with respect to any goods provided under the contract: 7.4.3.1 Fitness for Particular Purpose: The goods shall be fit and sufficient for the particular purpose set forth in the Contract. 7.4.3.2 Fitness for Ordinary Use: The goods shall be fit for the purpose for which goods of a like nature are ordinarily intended, it being understood that the purpose for the goods covered by the Contract are ordinarily intended for use in general government administration and operations. 7.4.3.3 Merchantable, Good Quality, No Defects: The goods shall be merchantable, of good quality, and free from defects, whether patent or latent, in material and workmanship. 7.4.3.4 Conformity: The goods shall conform to the standards, specifications and descriptions set forth in the Contract. If the Vendor has supplied a sample to the State, the goods delivered shall conform in all respects to the sample and shall be identified by the word "sample" and Vendor's name. 7.4.3.5 Uniformity: The goods shall be without variation, and shall be of uniform kind, quality, and quantity within each unit and among all units. 7.4.3.6 Packaging and Labels: The goods shall be contained, packaged, and labeled so as to satisfy all legal and commercial requirements applicable to use by a government agency, including without limitation, Occupational Safety and Health ITB No. 8448 Revised 05/2012 Page 46 Administration material safety data sheets and shall conform to all statements made on the label. 7.4.3.7 Full Warranty: The foregoing warranties are "full" warranties within the meaning of the Magnuson-Moss Warranty -- Federal Trade Commission Improvement Act, 15 U.S.C. 2301 et seq., and implementing regulations 16 C.F.R. pts. 700-703, if applicable to this transaction. 7.4.3.8 Title: The Vendor has exclusive title to the goods and shall pass title to the State free and clear of all liens, encumbrances, and security interests. 7.4.3.9 Infringement; Indemnity: The Vendor warrants the purchase or use of the goods shall not infringe upon any United States or foreign patent, and the Vendor shall indemnify the State against all judgments, decrees, costs, and expenses resulting from any alleged infringement and shall defend, upon written request of the State, at its own expense, any action which may be brought against the State, its vendees, lessees, licensees, or assignees, under any claim of patent infringement in the purchase or use of the Vendor's goods. If the State is enjoined from using such goods, the Vendor shall re-purchase such goods from the State at the original purchase price. The State shall notify the Vendor promptly in writing of any such suit. If the State compromises or settles any such suit without the written consent of the Vendor, the Vendor shall be released from the obligations of this paragraph and from any liability to the State under any statute or other rule of law. 7.4.3.10 Usage of Trade; Course of Dealings; Implied Warranties: The Vendor shall be bound by any implied warranty that, at the time of execution of the Contract, prevails in the trade of government in the marketing area in and about the State of Nevada. The Vendor shall also be bound by any other implied warranty arising through course of dealings between the Vendor and the State from and after the execution of the Contract. The Vendor shall also be bound by all warranties set forth in Nevada's Uniform Commercial Code (NRS Chapter 104) in effect on the date of issuance of the NOA. 7.4.3.11 Warranties Cumulative: It is understood that warranties created by the Contract, whether express or implied, as well as all warranties arising by operation of law that affect the rights of the parties, are cumulative and should be construed in a manner consistent with one another. 7.4.3.12 Priority of Warranties: If it is held by a court of competent jurisdiction that there is an irreconcilable conflict between or among any of the warranties set forth in the Contract and any warranties implied by law, the parties agree that the specifications contained in the Contract shall be deemed technical and mere language of description. ITB No. 8448 Revised 05/2012 Page 47 7.4.3.13 Beneficiaries of Warranties: Benefit of any warranty made in the Contract shall be in favor of the State, any of its political subdivisions or agencies, employee or licensee thereof who uses the goods, and the benefit of any warranty shall apply to both personal injury and property damage. 7.5 DELIVERY, INSPECTION, ACCEPTANCE, TITLE, RISK OF LOSS: The Vendor agrees to deliver the goods as indicated in the Contract, and upon acceptance by the State, title to the goods shall pass to the State. The State shall have the right to inspect the goods on arrival and within a commercially reasonable time. The State must give notice to the Vendor of any claim or damages on account of condition, quality, or grade of the goods, and must specify the basis of the claim in detail. Acceptance of the goods described in the Contract is not a waiver of UCC revocation of acceptance rights or of any right of action that the State may have for breach of warranty or any other cause. Unless otherwise stated above, risk of loss from any casualty, regardless of the cause, shall be on the Vendor until the goods have been accepted and title has passed to the State. If provided by the Vendor, the State agrees to follow reasonable instructions regarding return of the goods. 7.6 NO ARRIVAL, NO SALE: The Contract is subject to provisions of no arrival, no sale terms, but proof of shipment shall be given by the Vendor; each shipment to constitute a separate delivery. A variation of ten (10) days in time of shipment or delivery from that specified in the Contract does not constitute a ground for rejection. The State may treat any deterioration of the goods as entitling the State to the rights resulting from a casualty to the identified goods without regard to whether there has been sufficient deterioration so that the goods no longer conform to the Contract. 7.7 BREACH, REMEDIES: Failure of either party to perform any obligation of the Contract shall be deemed a breach. In the event of a breach, the party asserting breach may, in addition to any remedies or rights afforded by Nevada law, cancel the Contract with respect to any executory obligations. All rights and remedies are cumulative with one another and with those provided by law, and exercise of one remedy or right is not a waiver of the right to pursue any other right or remedy afforded. Penalties provided under Nevada law shall be limited to those in effect on the effective date of the Contract. See NRS 333.365. Either party, as a prevailing party to any arbitration or other action regarding the enforcement of the Contract, is entitled to reasonable attorney’s fees and costs. It is specifically agreed that reasonable attorneys' fees shall include without limitation One hundred twenty-five dollars ($125) per hour for State-employed attorneys. The State may set off consideration against any unpaid obligation of the Vendor to any State agency. 7.8 LIMITED LIABILITY: The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. 7.9 WAIVER OF BREACH: A failure to assert any right or remedy available to a party under the Contract, or a waiver of the rights or remedies available to a party by a course of dealing or otherwise shall not be deemed to be a waiver of any other right or remedy under the Contract, unless such waiver is contained in a writing signed by the waiving party. ITB No. 8448 Revised 05/2012 Page 48 7.10 SEVERABILITY: If any provision contained in the Contract is held to be unenforceable by a court of law or equity, the Contract shall be construed as if such provision did not exist and the non-enforceability of such provision shall not be held to render any other provision or provisions of the Contract unenforceable. 7.11 ASSIGNMENT/DELEGATION: To the extent that any assignment of any right under the Contract changes the duty of either party, increases the burden or risk involved, impairs the chances of obtaining the performance of the Contract, attempts to operate as a novation, or includes a waiver or abrogation of any defense to payment by State, such offending portion of the assignment shall be void, and shall be a breach of the Contract. No duties of either party may be delegated without written consent by the other party, and any such consent does not in any way affect the liability of the delegating party, unless the writing so states. 7.12 FORCE MAJEURE: Neither party shall be deemed to be in violation of this Contract if it is prevented from performing any of its obligations hereunder due to strikes, failure of public transportation, civil or military authority, act of public enemy, accidents, fires, explosions, or acts of God, including, without limitation, earthquakes, floods, winds, or storms. In such an event the intervening cause must not be through the fault of the party asserting such an excuse, and the excused party is obligated to promptly perform in accordance with the terms of the Contract after the intervening cause ceases. 7.13 GOVERNING LAW; JURISDICTION: This Contract and the rights and obligations of the parties including, hereto shall be governed by, and construed according to, the laws of the State of Nevada, without limitation, Nevada's UCC (NRS Chapter 104) in effect on the date of the NOA. The parties consent to the jurisdiction and venue of the First Judicial District Court, Carson City, Nevada for enforcement of the Contract. 7.14 ENTIRE AGREEMENT; CONFLICT WITH OTHER DOCUMENTS: The Contract (including all incorporated attachments) is intended by the parties as the final expression of their agreement and is the complete and exclusive statement of the terms hereof. All prior agreements are superseded and excluded. Prices, quantities, dates, and places of deliveries and means of transportation may be fixed by attachments to the Contract. Except as previously stated, if any term in any incorporated attachment or in any Vendor's invoice contradicts or negates a term in the Contract, the Contract shall control. All amendments must be in writing and signed by the parties. 7.15 In accordance with NRS 333.4611, the State of Nevada, Purchasing Division shall require the purchase of new appliances, equipment, lighting and other devices that use electricity, natural gas, propane or oil, have received the Energy Star label pursuant to the program established pursuant to 42 U.S.C. 6294a or its successor, or meet the requirements established pursuant to 48 C.F.R. 23.203. These standards do not apply insofar as: (a) No items in a given class have been evaluated to determine whether they are eligible to receive the Energy Star label or have been designated by the Federal Government to meet the requirements established pursuant to 48 C.F.R. 23.302 or (b) The purchase of these items that have received the Energy Star label would not be cost-effective in an individual instance, comparing the cost of the items to the cost of the amount of energy that will be saved over the useful life of the item. ITB No. 8448 Revised 05/2012 Page 49 7.16 TERM: In accordance with NRS 333.280, the Purchasing Division may enter into a contract for the furnishing of goods for not more than two (2) years. The original terms of a contract may be extended annually thereafter if the conditions for extension are specified in this solicitation, and the Purchasing Division determines that an extension is in the best interest of the State. 7.17 INSURANCE: Automobile Liability, as stated below, is required only if the commodity is being delivered to the State by the vendor. If the commodity is being shipped by common carrier, automobile liability will not be required. Vendor shall furnish the State with certificates of insurance (ACORD form or equivalent approved by the State) as required. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles used in the performance of this Contract. Combined Single Limit (CSL) $1,000,000 ITB No. 8448 Revised 05/2012 Page 50 ATTACHMENT A VENDOR AUTHORIZATION AND COMPLIANCE CERTIFICATION The Vendor is duly organized, validly existing, and in good standing under the appropriate laws with full power and authority to conduct the business that it presently conducts in the State of Nevada. The Vendor has the legal power and right to enter into and perform the Contract. Consummation of the transactions contemplated by the Contract will not violate any provision of law, or any of the Vendors governing documents (articles of incorporation, partnership Contract, etc). Execution of the Contract and all documents provided for in the Contract by the Vendor and its delivery to the State have been duly authorized by the board of directors or managing agents of the Vendor and no further action is necessary on the Vendor's part to make the Contract valid and binding on the Vendor in accordance with its terms. The Vendor has obtained all licenses and permits to perform all of its requirements under the Contract, and is current on all tax obligations to the State of Nevada or any other governmental entity in Nevada. Submission of a bid shall constitute an agreement to all terms and conditions specified in this ITB, including, without limitation, the Terms and Conditions for Purchase of Goods. Exceptions will be taken into consideration as part of the evaluation process. I have read, understand and agree to comply with the specifications, terms and conditions specified in this ITB. Checking “YES” indicates compliance, while checking “NO” indicates non-compliance and must be detailed below. In order for any exceptions to be considered they MUST be documented. YES _______ I agree. NO _______ I do not agree, Exceptions below: SIGNATURE _________________________________________ ___________________ Vendor Date PRINT NAME _________________________________________ Vendor EXCEPTION SUMMARY Attached additional sheets if necessary BID SECTION BID PAGE EXCEPTION (PROVIDE A DETAILED EXPLANATION) NUMBER NUMBER ITB No. 8448 Revised 05/2012 Page 51