商务英语书信范文

1,AGenerakEnquiryDearSirs,WeareinterestedinimportingCottonUnderwearandIron-FreeGarmentsinpopulardemandsyouadvertisedintheChineseExportCommodityFairBullletin,June2008.Wewouldlikeyoutosendusdetailsoftheaboveproductsincludingsizes,coloursandsamplesofthedifferentstyles.Asexpected,thequantityofourordertobeplacedwillbeverylarge.Sincetheseasoniscomingverysoon,promptdeliveryisabsolutelynecessary.Whenquoting,pleasestatetermsofpaymentanddiscountyouwouldallowonthepurchaseofnotlessthantwothousanddozen.Pleaserestassuredthatshouldyourpricesbecompetitivewewillplaceourorderswithyou.Yourearlyreplytothisenquiryisrequested.Yoursfaithfully,2,AnOfferforLadies’NylonStockingsDearCathy,Ladies’NylonStockingsWeverymuchappreciteyourenquiryofAugust11,againstwhichwearemakingyouthefollowingoffer:Commodity:Ladies’NylonStockingsSpecifications:AsperoursampleNo.265,black,assortedsizesQuanitity:2,000doz.Price:At$2.80perdozenFOBShanghaiShipment:October/November,2008Payment:Byconfirmed,irrevocableLetterofCreditpayablebydraftat60d/storeachus30daysbeforethetimeofshipment.Owingtotherushofordersfromyourcountry,allthemillsarefullycommittedforsometimetocome.Underthesecircunstances,thepricewehavequotedisquitefavorableandthedeliveryisthenearestpossible.Weadviseyou,therefore,toacceptthisofferwithoutanydelay.Yoursincerely,3,ACounter-offforCanadaOatsDearSirs,ThankyouforyourfaxofferofAugust20for20,000metrictonsofCanadaOats.WeappreciateThegoodqualityofyourgoods,butunfortunatelywearenotinapositiontoaccepttheofferonyourterms.Yourpricesappeartoberatheronthehighside.Weareobtainingthesamequallitythroughanotherchannelatamuchlowerpricethanthatyouquotedus.Maywesuggestthatyoumakereductionof,say6%,onyourquotedpricessoastohelpuspushthesalesofyourgoodsonourmarket?Ifyoucandoso,wewillpossiblytakeupyourentirestockofthegoods.WehopeyouwillnotlosethischancesothatyouwillbenefitfromtheexpandingmarketWewillappreciateitverymuchifyouwillconsiderourcounter-offermostfavourablyandfaxusyouracceptanceassoonaspossible.Yoursfaithfully,4,ConfirmingthePurchaseandSendinganOrderDearSirs,Ladies’FoldingUmbrellasWethankyouforyourquotationdatedJuly28andthesamplesofyourumbrellas.Boththequalityandpricesaresatisfactory,andwearepleasedtoconfirmthelettersande-mailsexchangedbetweenusandtoencloseourOrderNo.DT536NowthedealhasbeensuccessfullyputthroughThegoodsareurgentlyneededandpromptshipmentisessential.Yoursfaithfully,Encl.OrderNO.DT536ORDERMessrsWilson&Co.Ltd.NO.DT536288SuttonSt.Date:August3,2008SanFrancisco,CaliforniaUSAPleasesupply QuantityDescriptionCatalogueNo.CIFNewYorkNetDelivery 2,000dozenLadiesFoldingUmbrellaF36USD35perdozenOct3,000dozenGentsFoldingUmbrellaM65USD38perdozenNov Note:subjectto3%quantitydiscountPacking:Eachpieceinanylonbag,Idozenperbox,5boxestoacartonPayment:ByL/CatsightInsurance:For110%ofinvoicevalueWPAWehaveinstructedourbanktoopentheL/Cfortheamountofthisorder.Youwillsoonhearfromyourbank.Yoursfaithfully,5,AcknowledgementofOrderDearSirs,OrderNoAB456WehavebookedyourorderforcottonprintsandaresendingyouherewithourSalesConfirmationNo.BP519induplicate.Pleasesignandreturnonecopytousforourfile.Itisunderstoodthataletterofcreditinourfavorcoveringtheabove-mentionedgoodsshouldbeestablishedimmediately.WewishtopointoutthatthestipulationsintherelevantcreditshouldsticklyconformtothetermsstatedinourSalesConfirmationinordertoavoidsubsequentamendments.Youmayrestassuredthatweshalleffectshipmentwiththeleastpossibledelayuponreceiptofthecredit.Weappreciateyourco-operationandlookforwardtoreceivingyourfutherorder.Yourssincerely,6,OnPaymentbyD/PDearSirs,PaymentunderContractNo.791WeareverythankfultoyoufoorinformingusthatthegoodsunderContractNo.791wereshippedingoodtimeonMay10.WewouldliketonotifythatincompliancewiththeContractstiputations,wewouldliketonotifythatincompliancewiththeContractstipulations,wehavemadefullpaymentbyD/PforthesegoodsandacquiredacompletesetofshippingdocumentsuponpresentationbytheBankofChinaTheBankofChinawillalsoinformtheremittingbankatyourplacetothateffect.Astotheconditionofgoods,weshallcommunicatewithyouafterinspectionismade.Yourstruly,_______________________________________________________________________________7,Customer’sRequirementaboutPackingDearMr.Wang,PackingRequirementunderS/CNO>CK2345WeackowledgereceiptofyourletterofSeptember19th,enclosingtheaboveSalesContractinduplicate,butwishtostatethatthepackingclause,whichreadsasfollowsinthecontract,isnotclearenough.“Packing:Seaworthyexportpacking,suitableforlongdistancevoyage.”Inordertoavoidfuturetrouble,we’dliketomakeclearourrequirementsforpackingasfollows:Thefruitjamunderthecaptionedcontractshouldbepackedintinplatecansof400mleachinweight,46canstoawoodencase.MarktheouterpackingwithourinitialsWHSinadiamond,underwhichprinttheportdestinationandourordernumber,Indicatethewarningmark”STOWAWAYFROMHEAT”onthefrontside.Wehavemadetheaboveremarkinthecontrack,andhavesentonecopytoyoubyEMSafterdulycountersighingit.WelookforwardtoyourearlyreplyYourssincerely,EugeneHalley8,UrgingshipmentofGoodsDearSirs,Subject:ShipmentunderContractNo.8692WerefertoContractNo.8692signedbetweenuson10thNovember,2008for5,000casesTinePlates,whichstipulatedforshipmentinFebruary,2009.However,uptothetimeofwritingwehavenotreceivedfromyouanyinformationabouttheshipmentoftheorderinquestion.Asyouknow,thecontractedtimeofdeliveryisrapidlyfallingdueandweshouldhvereceivedyourshippingadvicebytheendoflastmonth.NodoubttheremusthavebeensomereasonforthedelayinshippingandwehopeyouwillgiveusareplyexplainingthesituationandexpedeiteshipmentasmuchaspossibleWefeelsureweshallsoonbehearingfromyouaboutthisbusiness.Weareawaitingyourshippingadvice.Yourstruly,9,EnquiringaboutInsuranceGentlemen:Insuranceon400BalesofCottonWehavereceivedwiththanksyourquotationfor400balesofcottononCIFtermsAsourusualpracticeweprefertoreceivequotationsand/oroffersonCFRterms.Yousee,wehavetakenoutanopenpolicywiththeLloydInsuranceCompany,London.Allwehavetodowhenashipmentissentistoadvisethemoftheparticulars.Furthermore,weareonverygoodtermswiththem.Weusuallyreceivefromourunderwritersquiteahandsomepremiumrebateatregularintervals.Inthemeantime,weshouldbeobligedifyoucouldsupplyuswithfulldetailsregardingthescopeofcoverhandledbythePeople’sInsuranceCompanyofChinaforoutreference.Weawaitwithinterestyourearlyreply.Cordiallyyours,10,ReplytoanEnquiryaboutInsuranceDearMr.Lino,WethankyouforyourfaxmessageofSeptember18andarepleasedtogiveyouourreplyasfollows”Firstly,yourcustomer’srequestforinsurancecoverageuptotheinlandcityisacceptableonconditionthatsuchextrapremiumisforhisaccount.Secondly,wecannotgrantyouinsurancecoveragefor150%oftheinvoicevalue,becausethecontractstipulatesthatinsuranceistobecoverdfor110%oftheinvoicevalue.Wetrustthattheaboveinformationservesyourpurpose,andhopetoreceiveyourpromptreplybyreturnmail.Yoursfaithfully,MichaelIngram11,ConfirmingaTransactionDearSirs,Withreferancetothee-mailsexchangedbetweenus,wearepleasedtoconfirmhavingconcludedwithyouatransactionof30metrictonsofgroundnutkernels.EnclosedyouwillfindourSalesContractNo.322induplicate,ofwhichpleasecountersignandreturnonecopytousforOurfile.PleaseopentherelativeL/Catanearlydate,sothatwecanarrangeshipmentassoonaspossible.Welookforwardtoyourearlyreply.Yourssincerely,HarryJonesEncl.12,CountersignatureDearSirs,SalesContractNo.322WehavedullyreceivedyourSalesContractNo.322for30metrictonsgroundnutkernelsinduplicate.Asrequested,wereturnonecopycompletedwithourcountersignature.WehavealreadyestablishedwiththeBankofChina,LondontherelativeL/C,whichwebelievewillreachyousoon.Uponreceipt,pleasearrangeshipmentandadviseusofthenameofsteameranddateofsailingimmediately.Yoursfaithfully,Encl._______________________________________________________________________________