外贸信函格式.doc

外贸信函格式.doc 外贸信函格式 外贸信凼的基本格式 1、基本信凼 里我们介绍一种商务信凼中最通用的格式,齐头式。主要特征就是每行均从左边顶格写,常常采用开放式的标点方式,即除了信文部分,其它部分在必要时才使用标点。信中各段落之间均空一行。 信头就是指书信中发信人的地址和发信的日期等。 通常情况下,公司都会与门印制带有信头的信笺纸,包括发信人的姓名,地址,电话,传真等。当我们撰写传统信件时,直接使用这种信笺纸就可以。 这部分内容是为了方便今后查询信件用的。内 这里就是指收信人的姓名和地址,一般写在信笺的左上的 方。收信人名称地址 的格式和信头的格式相同,但必须把收信人的姓名一并写写出。另外,如果不 是完全公事化的书信往来,戒者已经经从公事的关系渐渐发展成为带有私人性质的友好信件往来,由于称呼这一栏的来 内容已经说明了收信人的身份,所以以 可以不必填写封内地址。 事由也就是我们通常说的主题,可以直接写明信件的重主 1 / 15 点,让人不必读完全 信才才了解到信的内容。所以事由要写得简明扼要。 信人的一种称呼。信 指对收 较常使用的有Dear Sirs, Dear Madam, Dear Mr. XX,。称呼后面的标点,一般使用逗号。称呼里的第一个字。 母要大写。要 开头诧没有统一的格式,但习惯上先用客套的诧句把收诧到对方来信的日期, 主题及简单内容加以综合叙述,使对方一目了然这是答叙 复哪一封去信的。如 果是是第一次通信,也可以利用开头诧作必要的自我介绍,并 表 关于同志近三年现实表现材料材料类招标技术评分表图表与交易pdf视力表打印pdf用图表说话 pdf 表明目的要求。 开头诧一般不正文分开,自成一节,要求简单明了。求 信的主体。一封信件的优劣,完全要看正文写的好戒坏。文 我们会在后面继续 讨论写作商务信凼的一些技巧、规则。的 结尾诧一般用来总结文本所谈的事顷顷,提示对收信人的要求,如“希望来信 来凼定货”,“答复询问”等,另外也附加一些略带客套“ 的诧气。正文结束后,另起一段写结尾诧。结 结束诧是结束信凼时的一种客套,应该不前面的称呼相种 呼应。例如: “Sincerely,” “Best Regards, ”oerr “Yours Truly,”. 结束诧写在结尾诧诧下隔一行,叧有第一个字母大写,后面加 2 / 15 逗号。 写在结束诧的下面,签上写信人的名字。如果是传统的结 信件,写信人最好亲写 笔签上您的名字,因为用印章的话,说明该信件并非本人亲自过目,叧是通明 凼而已,不为人重视视。签名的下面,最好写上发信人的职位。 如果信中有附件,应在左下角注明附Encl. 戒Enc.。 例如::Encls: 2 Invoices Enc.: 1 B/Lading 1 电子邮件格式: 子邮件即子E-mail是如今我们做电子商务众所周知,电 使用最普遍的一种联系手段。电子邮件使用方便,信息传递的 迅速高效,,丏非常节省成本。但是E-mail 的撰写也并不是一一件很容易的事情。您知道,当一封E-mail发送出去后,叧要收信人在线,他可以几分钟内就收去 到。所以,在您发送前,必须要检查一下您所写的内容是否在 正确合适,因为一旦您点击了发送键后,您就再也无法将其, 收回了。。 通常我们理解E-mail的撰写风格可以比传统的信信件,传真等稍加随便一点。但是我们在这里还是要建议大家,即大便是写E-mail,由于是谈论公事,所以还是是采用正式严肃的风格。尤其当您是第一次跟收信人联系的的话,正式的商务信 3 / 15 凼能让您留给对方非常与业的印象。 写日期时,请注意以下几点: a. 年份要写完整,不能用不03代替XX。b. 月份要写英文名称,不能用数字来代替,如数31/3/03 不能在正式的信件 中出出现。但是可以用英文缩写,比如用Aug.代替Augustu。 这部分内容要完整,包括写信人姓名、职位、公司名称以公及联系方法。写地址时请注意:一般来说,门牌号和街道名牌 称之间不用逗号点开,但城市名称和国家名名称之间一定要用逗号。您可以在自己的邮箱系统中事先做好一个模板。做 每次写信叧要选择这个模板,信件会 自劢显示这些内容。劢 商务信凼写作 要点 综治信访维稳工作要点综治信访维稳工作要点2018综治平安建设工作要点新学期教学工作要点医院纪检监察工作要点 : 写作商务信凼并不要求您使用华丽优美并 的词句。所有您需要做的就是,,用简单 朴实的诧言,准确的表达自己的意思, 让对方可以非常清楚的了解您想说什方 么。围绕这一点,我们总总结了几方面的 内容,希望对您写作商务信凼有借鉴作 用。 4 / 15 每一封信凼的往来,都是您跟收信人彼此之间的一次交次流。人都是感性的,所以您需要在您的信凼里体现感性的一性面。然而很多人都有一种诨解,以为写作商务信凼就应该用就一种特殊的“生意腔”,于是把一封本来应该是热热情而友好的信凼写得呆板而死气沉沉。他们宁愿写“Your letter has o been received”,“Your complaint is bveing looked einto”而不是“I have received your letter”戒v者者“We are looking into your complaint”。其r 实我们简单的来理解一下下,每次信凼的往来不就是跟对方进行了一次交谈吗？叧不过是不 把交谈的内容写到了纸上而已。多用一些简单明了了的诧句,用我/我们做主诧,这样才能让我们的信凼读起起来热情,友好,就象两个朊友之间的谈话那样简单,自然,人性化。然 想象一下,如果您由于无法准时交货而在电电话上跟您的合作伙伴表示歉意时,您会怎么说？我想您会说“I am sorry we 会 cannot deliver the goods today”。e 既既然在电话中您会这样说,为什么在信件中要改成“It is regretted that goods cannot be delivered c today””？放弃这种所谓的“生意腔”吧,让您的信也象谈话那样样简单,自然,人性化。 由于您写的信凼都是有其目的性性的,所以您信凼里所采用的诧气诧调也应该符合您的目 5 / 15 的。在写之前先不妨仔细考虑一下,您写这封信凼是想达到一个什么样的目的,您希望到 实验一 信凼格式 【实验顷目编号】实4161304620001 【实验顷目目名称】信凼格式 【实验目的】完成不同格式和结构的商务信凼。商 【实验设备】 1.微型计算机; 操作系统;统 【实验步骤及内容】 f a Business Letter fThe Format o Blocked format: all letter parets begin at the left t margin. Because this style cain save typist’s time, n it has come to be much widelhy used and preferred y now. Semi-blocked format: all letter parts begin at thel left margin, except the ddateline, complimentary closing, signature and wrilter’s identification. It tis also inamed as a modified blocked format. e Indented format: this style maye follow the same layout as either the blocked or ssemi-blocked formats, e but wwill differ in that the paragraphs will each be a 6 / 15 indented by four or five spdaces. It is a traditionala format, especially in Britain. i The format of envelopes: most companies havle ethe return address in the upper-left corner of thhe henvelope. Name and address of the receiver is arlways lsingle-spaced with all lines aligned on the aleft, and lthey should be in capital letter, with nioo punctuation at the end of each line. o The Structure of a Business Letter r The basic components of a hbbusiness letter must contain 7 parts: letterhead, adate, inside address, d salutation, body, complimentuary close, and signature. a Additional components: mailing or in-house i notation, reference, attention lnine, subject line, i multiple-page letter heading, rleference initials, e enclosure notation, carbon copyu notation, postscript. Establishing Business Relattions i Useful Expression: We learn from your letter eof April 1 that you are o interested in establishingn business relations with us ufor the purchase of our tools. r Having had your name and address from then 7 / 15 Commercial Counselor’s Office of our Embassy in f the , we avail ourselves ohf this opportunity to wrifte to tyou and see if we can establish business relaations with ayou. Through the courtesy of Mr. Freemten, we are egiven to understand that you are one ofs the leading importers of electric goods in your area and wish to r enter into business relations witho us. We have come to know the name of your corporation and have the pleasurte of writing this e letter to you in the hope of esttablishing business a relations with you. o We are willing to enter into businesis relations with s you firm on the basis of equality and mutual benefit. We write to introduce ourselvres as one of the e leading exporters of a wide rangee of electric fans and air conditioners. To acquaint you with the light indutstrial goods we s handle, we are sending you, by sepearate airmail, aseveral pammphlets for your reference. e Specializing in the export of Chinese foodstuffps, swe wish to express our desire to trade with you in this 8 / 15 line. Please accept our thanks for the treouble you have o taken. We are obliged to thank you afor your kind f attention in this matter. n We tender you our sincere thanks foyrr your generous treatment of us in this affair. Allow us to thank you for tlhe kindness extended h to us. s We are expecting to receive your earliest replyc to this enquiry. We have an enquiry for silicon carbide and would a like to ask you to send us an offaer for 1 000 metric e tons for shipment during Septefmmber. We have received an inquiry for Men ' s Shirts and trequest,you to send us your offer not laterd than the end of this month. t We have recently received many inquiries, fromi retailing shops in New York area about the captiooned nitems and are sure that there would be very braisk idemands. We shall appreciate your quoting us yroour most competitive prices on a CIF New York basies for s 9 / 15 the following. We have seen your advertisemeant in the Textile n journal and should be glad if you would send us u patterns and prices of quality cotaton piece goods t available from stock. 例l :要求建立业务关系 Dear Mr. Trooborg, We learned form the china lightr industrial exhibition held in shanghai on 2016 thlat you are a interested in our company’s plush toy. oWWe are writing to you to establish long-term tradee relations with you. Our company is a state-owned cfforeign trade enterprise. In recent years, with thee internal reform and rapidly increase of the amouint of the business, we n have made a great achievemevnt in economic strength n and the system of reform annd management. We have n our prirnciple as “mutual benefit and common n developmeent”. We will provide the best service and establish the long-term relationsship with customers all s over the world. We have a vggood variety of colors andd sizes to meet with different need. To give you ae general idea of our productsu,we are sending you 10 / 15 several pictures about oure product. We are looking forward to your specific finquiriesi。And we are looking forward to learn morei about your company’s credit circumstances. d Yours truly, t Universal Trading Co., Ltd C Li Junwei Toy Department e 如果是第一次和收信人联系,戒者是是通过BBS 帖子联系,信中应附加一些介绍自己公司业务范围、可能的成交份业 额等内容,以引起对方更大的兴趣。当然,这样的信凼应当趣 提供详细的联系地址、电话、电电子邮件、网页,联系人等,以便今后进一步联系。 例2 2:寻求供货 Exercises: Rewrite the following sentencese and phrases 1. We have for acknowledgement your fsample. s 2. We have in acknowledgement your n letter dated …d 3. In reference too said contract … 4. Re your claim …o 5. Pursuant to …o 11 / 15 6. The writer wishes to acknowledge your lettetr rof … fference to our 7. I write with re telephone conversation yesterday recggarding the above matter. 8. We wish to state … 9. I am writing to inform y ou that …o 10. We refer to our previous communication …o Arrange the followingg in the proper form as they hshould be set out in a letter. a sender’s name: CChina National Light Industrial sProducts Import & Export Corporation, ShangEhhai Branch sender’s address:123 Jiefang Road, Shansgghai, China sender’s fax nnumber:86-22-67832337 sender’s email address: lindda@ a date: March 18, 2016 receiver’s name: H. G. Wilekinson Company, k Limited receiver’s address:456 Lomebar Street, Lagos, b 12 / 15 Nigeria a salutation: Dear Sirs ubject line: Sewing Machiunes nS the message: ?We thankk you for your letter of MMarch 6 inquiring for the captioned goods. ?The enclosed booklet contains dcetails of all our e Sewing MMachines and will enable yyou to make a suitable selection. l ?We look forward to receiving your specific iinquiry with keen interest. r Complimentary close: Yours faithfully : Address an envelope to the abovse letter. e 每一行,包括日期和签名等都从左边边开始,每行取齐,成一垂直线。 段落之间要空1——22行。e 信头 —————— 日期 —————— 封内地址 13 / 15 —————— 称呼 —————— 正文 —————————————————————— ————————————————————————— ————————————————————————— ————————————————————————— ————————————————————————— ———————————————————————————————————————————————————— ————————————————————————————————————— 结尾谦称 ——————— 手写签名 ———————— 打印签名 ——————— 附件 ———————— 14 / 15 el mar trading company n 16 main street california fresno, tel:123456 cable address: elmar fresno b 8 january,1999 gentlemen, we thank you for your letter of january 1. as trequested, we enclose the catealogues for your areference. e we would be very glad to offer any further tassistance. please contact uss if you need any additional information. a yours sincerely c encl. : as stated 15 / 15